Administrative Operations Support Specialist

Pratum Companies • Gaithersburg, MD

11h • $29 - $31 • Onsite

About The Position

Operations Support Specialist Pratum Companies is seeking an administrative Operations Support Specialist to support corporate departments. The role will be based in our corporate office in Gaithersburg, MD, supporting the administrative and project needs of multiple company leaders. This is expected to be a full-time position, Monday-Friday 8:30-5:30 (less break time). This is not a remote role and requires residency in the Washington, DC metro region to work in-person in the corporate office.

Requirements

• 3+ years’ experience providing administrative support to department head level executives.
• Experience in managing projects, tasks, input and contributions by multiple stakeholders, and time/task follow-up to ensure projects remain on-track for on-time and complete delivery.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Teams, Outlook, SharePoint, Word, Excel, PowerPoint)
• Knowledge of standard office administrative practices and procedures
• High school diploma required.
• Technical knowledge and experience necessary to perform the tasks and responsibilities above.
• High level of interpersonal skills and the ability to display diplomacy, tact and professionalism.
• Must be trustworthy to an exceptional degree and able to be counted on to respect and protect privacy, responsible access to confidential information, financial information, and appropriately handle sensitive information and situations.
• Strong organizational skills and ability to plan, prioritize, and organize workload in order to meet deadlines.
• Must be able to multitask and remain organized in a fast-paced environment with conflicting priorities.
• Must not only be organized, but able to keep others organized.
• Superb English verbal and written communication skills.
• Must be a proactive self-starter and show initiative and be able to gather and monitor information and data and anticipate others’ needs based on the circumstances.
• Must display outstanding judgment and decision-making ability, and drive to results with a high attention to detail and accuracy.
• Must have a desire to take on new responsibilities in areas with little to no prior experience.

Nice To Haves

• Bachelor’s degree a plus, but not required

Responsibilities

• Property/Program Onboarding: Acquisitions Queue Coordination
• Provides support for property onboarding/offboarding
• Maintain acquisition queue updates across departments
• Ensure onboarding checklists are accurate and ready before transition calls
• Coordinate transition calls and emails
• Prepare initial onboarding worksheets, internal checklists, and file setups
• Follow up with external parties for critical items
• Assist with Management Agreement/Plan/Staffing Plan when requested
• Assist with Owner/Client/Lender Deliverables when requested
• Conservice Blue Moon
• Provides support for Global Operations
• Property Performance Reporting
• Corporate Announcements
• Property Allocations
• Prepare, draft, and edit correspondence, communications, letters, e-mails, presentations and other documents using e-mail, word processing, spreadsheet, database, or other software.
• Manage calendars and schedules for meetings, appointments, and projects for team members.
• Will support property operations team with projects that span our managed portfolio of properties, including rent reporting, collections tracking and follow-up, general portfolio leadership support, etc.
• Will support other corporate departments as needed, including serving as a backup to corporate administration and receptionist responsibilities.
• May assist with, or be responsible for, company announcements and communications, company intranet content, social media support, vendor administration, employee relations and culture-building activities, etc.
• Will serve as the primary administrative point of contact for the property acquisition and disposition process, including all aspects of onboarding and offboarding properties to the company's portfolio of managed sites.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Monitor, respond to and distribute incoming communications.
• Interact with external clients, associates, business partners, etc.
• Take accurate and comprehensive notes at meetings where needed.
• Other duties, responsibilities, tasks, and projects as assigned.

Benefits

• Full-time positions (30+ hours/week) are eligible for 2 weeks paid vacation, sick and related leave, 11 paid holidays, and health & welfare benefits as outlined on the Company’s website.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED