Operations Administrative Support Specialist

MGE Underground, Inc. • Yuba City, CA

2d • $72,000 - $80,000 • Onsite

About The Position

The Operations Administrative Support Specialist will work closely with both office and field employees. This position requires a master in switching and prioritizing tasks as needs arise, excellent communication, and a desire to be proactive. This role will keep the office building running smoothly while supporting the Civil Operations Manager and field personnel.

Requirements

• Tech-savvy and proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• A proven ability to execute with consistent delivery and reprioritize based on evolving business needs.
• Superb communication and interpersonal skills with ability to tailor communication to different audiences.
• Proven collaborator who can interface with multiple teams to reach a goal.
• Ability to maintain composure in a fast-paced environment.
• Superb organizational skills and attention to detail.
• Strong critical thinking skills to work through challenges and/or scheduling conflicts and identify the best solution
• Valid Class C Driver’s License with a clean driving record and no driving restrictions.
• High School Diploma or GED
• Minimum 5 years of experience in a progressively responsible administrative role.

Responsibilities

• Provide day-to-day support to Civil Operations Manager and field personnel.
• Facilitate open communication and act as a liaison between the field employees and office/management personnel.
• Assist in training efforts in conjunction with the Training Department to ensure employees are up to date on required trainings.
• Inventory, order, and organize office supplies including employee break room (food and supplies).
• Schedule required maintenance for building and equipment.
• Conduct monthly safety inspection checks (fire extinguishers, AED’s. medical supplies, etc.).
• Update business permits on an annual basis.
• Disseminate internal communication.
• Coordinate deliveries and pickups with vendors, UPS, FedEx, etc.
• Field general inquires from employees and the public.
• Coordinate special company/office events (holiday, birthday, staff lunches. etc.).
• Travel as required to support the Civil Operations Manager and crews on an as needed basis.
• Perform other duties as assigned.

Benefits

• Medical, dental, vision, and life insurance.
• 401K
• Flexible Time-off Policy that promotes a culture of freedom and responsibility for paid time-off.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED