Administrative Support Specialist

Astrion

13d•$75,000 - $100,000•Onsite

About The Position

Administrative Support Specialist LOCATION: Hanscom AFB, MA JOB STATUS: Full-time; salaried CLEARANCE: MUST have an active US Secret clearance Salary Range: Between $75,000 and $100,000 depending on customer requirements when awarded Astrion has an upcoming opportunity for a Administrative Support Specialist to directly support the USAF Force Protection Divison (AFLCMC/HBU), which is within the PEO Digital Directorate (AFLCMC/HB) and located at Hanscom AFB, MA.

Requirements

Bachelor’s Degree in a related field and 5 or more years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD.
Must be a US citizen with an active US security clearance.

Responsibilities

Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
Monitors progress toward accomplishment of various taskings and initiatives.
Provides support by supplying the information and background for the preparation of program events
Drafts documents for the approval and signature of leadership
Disseminates program policy and specific initiative guidance for members of the organization
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
Maintain appointment calendars and conference room schedules
Answer telephones, forward messages, and provide responses to routine queries
Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation of and updates to program office file management documents
Prepare agendas, reports and briefings for staff meetings
Assist Government with management of organization’s workflow
Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries.