Administrative Support Specialist

Ashland Inc. • Texas City, TX

1d • Onsite

About The Position

ISP Technologies Inc. Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious? Are you always solving? Then we’d like to meet you and bet you’d like to meet us. Ashland has an exciting opportunity for a Administrative Support Specialist to join our Ashland, Inc., ISP Technologies, Inc., business at our Texas City, Texas manufacturing plant. This is a very visible, significant role within the Company and the administrative support function. This position will report to the Plant Manager. The responsibilities of the position include, but are not limited to, the following: Provide administrative support to HSE/Training, Quality, and Human Resources to achieve established goals. Manage or assist projects involving one or multiple departments. Act as a liaison between various teams to ensure smooth operations. Analyze data, create reports, provide hourly payroll backup (including end of month labor cost and attendance reports) according to union contract while ensuring Company policy compliance, state and federal wage regulations. Support other plant administrative functions, i.e., meeting coordination, placing and monitoring FRC safety clothing orders, schedule monthly plant pest control (or initiate when necessary). Suggest and assist in improving workflows, procedures, and administrative systems to enhance productivity. Monitor daily incoming and outgoing mail, certified correspondence with government agencies, document tracking, SharePoint filing and maintenance, research, filing, scanning and special projects. Coordinate, schedule/request and document product sampling and shipment of samples to customers as well as other Ashland locations via FedEx, UPS or other appropriate shipping methods. Order lab / testing supplies or any other needs for Quality effectiveness. Provide support for all training system activities with focus on maintaining and assisting Quality and EHS/T Departments in updating plant procedures and controlled documents. Schedule, confirm and communicate onsite / offsite training sessions as needed for plant employees. Maintain and update portions of SharePoint files and pages, (e.g., Quality, HSE/Training files, document storage, training database, etc.) Management of incoming Material Safety Data Sheets. Participate in Quality and HSE/T initiatives that will contribute to compliance of State/Federal regulations and improve existing Company programs. Perform other related duties as assigned to ensure the efficient and effective functioning of assigned departments and related areas. What This Role Is Not: Not a management position – while you will collaborate with other team members, this is an individual contributor role with no direct reports. Not a work from home position – assignments require face-to-face daily interaction with plant management and team members.

Requirements

• Minimum of two years of equivalent industry experience in related positions, preferably in a manufacturing or industrial environment.
• HS Diploma or equivalent.
• Clear understanding of regulatory retention requirements.
• Fluent in Microsoft Office Suite (Word, Excel, PowerPoint), working knowledge of database administration with past timekeeping and payroll database administration.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Exceptional interpersonal skills with the ability to communicate effectively and build Team relationships across all levels of the organization.
• Demonstrate responsible and ethical behavior, integrity, confidentiality, and a strong work ethic.
• Self-starter with the ability to work independently with a problem-solving mindset, able to adapt quickly to changing priorities.
• Actively contribute to the organizational goals by taking initiative, executing on goals and focusing on performance and safety
• Improve the organization capacity and capabilities through building collaborative relationships, optimizing diverse talent and utilizing positive communications and influencing others.
• Ability to help the company drive greater value through understanding the business, making complex decisions and creating the new and different.
• Ability to wear PPE in manufacturing environment includes hard hat, safety goggles, safety gloves, fire retardant clothing, steel toe safety shoes, hearing protection.
• Ability to climb stairs, walk throughout manufacturing area with ease, lift to 25 lbs.
• Must remain calm during site emergency, respond appropriately as directed by site emergency director.
• Able to evacuate manufacturing areas in a timely manner should an emergency arise.
• Must be authorized to work in the US.

Nice To Haves

• Associate’s degree in science or business administration.
• Three plus years' experience in a unionized manufacturing environment.
• Payroll administration following union contract stipulations.

Responsibilities

• Provide administrative support to HSE/Training, Quality, and Human Resources to achieve established goals.
• Manage or assist projects involving one or multiple departments.
• Act as a liaison between various teams to ensure smooth operations.
• Analyze data, create reports, provide hourly payroll backup (including end of month labor cost and attendance reports) according to union contract while ensuring Company policy compliance, state and federal wage regulations.
• Support other plant administrative functions, i.e., meeting coordination, placing and monitoring FRC safety clothing orders, schedule monthly plant pest control (or initiate when necessary).
• Suggest and assist in improving workflows, procedures, and administrative systems to enhance productivity.
• Monitor daily incoming and outgoing mail, certified correspondence with government agencies, document tracking, SharePoint filing and maintenance, research, filing, scanning and special projects.
• Coordinate, schedule/request and document product sampling and shipment of samples to customers as well as other Ashland locations via FedEx, UPS or other appropriate shipping methods.
• Order lab / testing supplies or any other needs for Quality effectiveness.
• Provide support for all training system activities with focus on maintaining and assisting Quality and EHS/T Departments in updating plant procedures and controlled documents.
• Schedule, confirm and communicate onsite / offsite training sessions as needed for plant employees.
• Maintain and update portions of SharePoint files and pages, (e.g., Quality, HSE/Training files, document storage, training database, etc.)
• Management of incoming Material Safety Data Sheets.
• Participate in Quality and HSE/T initiatives that will contribute to compliance of State/Federal regulations and improve existing Company programs.
• Perform other related duties as assigned to ensure the efficient and effective functioning of assigned departments and related areas.

Benefits

• Team recognition rewards, and monetary incentives based on performance.
• Comprehensive Benefit package, Medical, Dental and Vision starting on Day 1 for you AND your family.
• 401(k) plan with company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED