Administrative Support Specialist -Part Time

The Centers•Cleveland, OH

About The Position

At The Centers, meaningful work is grounded in a culture where people feel valued. As a 2026 USA TODAY Top Workplaces winner, the organization is nationally recognized, based entirely on employee feedback, for trust, purpose, and care. This position plays an important role in advancing our mission and supporting the communities we serve.. Our H.O.P.E. Campus exists to be a haven of hope and healing for children, youth, and families struggling with mental illness, abuse, and neglect. We strive to be a service-oriented workplace that pioneers and co-creates solutions while fostering belonging in a community where our team members thrive. Job Summary: Under general supervision, the Secretary/Receptionist greets visitors, answers the telephone, and provides administrative and secretarial support to agency staff. This opportunity is every Saturday and Sunday from 9 to 5 PM. Ideal candidate will display strong MS Word, Excl and Outlook skills. Customer service, proven attendance record, and the ability to multitask in a fast-paced environment are essential.

Requirements

High school diploma or GED, plus one (1) year of secretarial and/or receptionist experience
A minimum of forty (40) wpm typing; and/or
An equivalent combination of education, training, and experience.
Successful completion of all required pre-hire tests and proof of current TB test upon hire

Responsibilities

Answers the telephone, directs calls and takes messages
Receives clients, visitors and guests and notifies the appropriate party
Assists with maintaining a visi-files, daily activity logs, phone logs and phone lists
Assists with handling and dispensing prescription medication, as prepared by nursing staff
Provides secretarial and clerical support, as assigned
Orders office and program supplies as directed
Distributes mail to employees
Assists with maintaining office supply inventory
Maintains databases including client, providers, vendors, and others (ex. EPIC, Salesforce)
Maintains office files
Maintains spare keys, key log, key sign-out sheets and vehicle logs
Maintains and/or increases knowledge, skills, and abilities
Attends agency meetings and/or committees as necessary and/or as assigned
Participates in and contributes to agency-related professional in-service trainings
Performs other duties as assigned and/or needed