Administrative Support Specialist - Voter Services

Pinellas County Government

20h • Onsite

About The Position

Under the general direction of the Supervisor of Elections, this position will assist in the day-to-day activities of the Voter Services Department, involving a variety of complex clerical and technical functions; and will provide support as needed to conduct elections in compliance with state and federal election laws.

This individual will be expected to carry out the policies of the Elections Office to our voters’ highest expectations, and become knowledgeable in the use of software applications essential to department functions. The position will interface with coworkers and members of the public, primarily voters.

Requirements

• Experience – Clerical experience preparing, processing, and maintaining administrative records.
• High school diploma and 3 years of experience as described above; or
• Associate degree in a related field and 1 year of experience as described above; or
• Bachelor’s degree within a related field and some experience as described above.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Nice To Haves

• MS Word.
• MS Excel.
• VR Database.
• Extensive working knowledge of applicable laws, policies, and procedures.
• Independent judgment and problem-solving skills.

Responsibilities

• Plans and organizes workflow/tasks.
• Sets priorities to meet goals and deadlines.
• Applies independent judgment and problem-solving skills; handles difficult situations.
• Demonstrates extensive working knowledge of applicable laws, policies, and procedures.
• Reviews and maintains department procedures and work instructions.
• Oversees quality control; ensure procedures are followed; compliance with law.
• Assists Elections Administrators with day-to-day operations.
• Oversees and assigns responsibilities to temporary employees.
• Assists in developing and updating training materials for temporary employees.
• Uses MS Word for updating procedures and developing training materials.
• Communicates with public, coworkers, and employees by phone, email, and written correspondence.
• Inputs data entry.
• Uses MS Excel for tracking ballot statistics, maintaining checklists, and developing work schedules.
• Establishes work schedules and reviews timesheets for temporary employees.
• Trains temporary employees.

Benefits

• Our benefits rank among the top in the area!
• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED