Administrative Support Specialist l – Clerk of Council Office

City of Fredericksburg • Fredericksburg, VA

10d • $19 - $24

About The Position

Join the City of Fredericksburg’s Clerk of Council Office and become part of the vibrant historic downtown community! We are seeking a dedicated Administrative Support Specialist to provide essential support to the Clerk of Council, Mayor, and City Council.

Requirements

• High school diploma or GED equivalent.
• At least 2 years of prior administrative experience.
• Strong organizational skills and ability to work independently.
• Proficiency in Microsoft 365 applications (Word, Outlook, Teams).
• Excellent writing skills (writing sample required during interview).
• Ability to manage multiple priorities simultaneously.
• Ability to lift up to 60 lbs.
• Successful completion of a criminal background and driving record check

Nice To Haves

• Experience in local government is a plus.

Responsibilities

• Organize schedules and coordinate meetings efficiently.
• Prepare and distribute essential paperwork promptly.
• Serve as the primary contact for office inquiries.
• Provide assistance with problem-solving effectively.
• Draft, proofread, and finalize reports, letters, and memos with precision.
• Organize and update documents systematically for easy access.
• Ensure all written communications are accurate and professional.
• Gather and analyze information for projects or decision-making.
• Monitor inventory levels and procure necessary materials proactively.
• Duplicate documents accurately for seamless distribution.
• Organize documents for quick and easy retrieval.
• Manage incoming calls professionally and take messages accurately.
• Welcome guests warmly and direct them appropriately.
• Maintain organized systems for storing and retrieving information efficiently.
• Safeguard sensitive information in accordance with privacy policies.
• Verify and process invoices to ensure timely vendor payments.
• Maintain accurate and up-to-date financial records.
• Resolve transaction discrepancies promptly and effectively.
• Review and edit website content regularly for accuracy and relevance.

Benefits

• We offer opportunities for professional development in a nurturing work environment.
• Become part of a knowledgeable and outstanding team, dedicated to excellence in serving a vibrant and growing community while upholding the City’s Core Values.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED