Administrative & Office Support Specialist

Signature Landscape•Olathe, KS

23h

About The Position

We're hiring an Administrative & Office Support Specialist to support the daily operations of our local landscape team. This role connects our field crews, operations leadership, and corporate teams through organized, responsive administrative support. What You'll Do Greet and assist visitors, clients, and vendors in a professional and friendly manner. Manage incoming calls, emails, and inquiries directing them appropriately. Maintain front office organization, appearance and functionality, Provide administrative support including data entry, document preparation, and record keeping. Help organize company events and employee appreciation activities. Assist with insurance compliance, fleet tracking, and safety reporting Respond to client inquiries and assist account teams with communication and follow-up Collaborate with corporate departments on finance, payroll, and compliance Maintain a professional, confidential, and organized branch office environment What You Bring 1-3 years of administrative or office management experience (preferred) Strong proficiency in Microsoft Excel, Outlook, and related software Excellent communication, time management, and follow-through skills Ability to manage multiple deadlines and adapt to shifting priorities Customer service mindset with a proactive, positive attitude Bilingual in English and Spanish (preferred) Why Join Us Competitive hourly pay or salaried compensation (based on experience) Health, dental, vision insurance 401K with company match Paid holidays and vacation time Year-round employment and a team-first culture Opportunity to grow with a trusted industry leader If you're organized, tech-savvy, and ready to support a growing team, apply today to join a branch that values your contribution.

Requirements

1-3 years of administrative or office management experience (preferred)
Strong proficiency in Microsoft Excel, Outlook, and related software
Excellent communication, time management, and follow-through skills
Ability to manage multiple deadlines and adapt to shifting priorities
Customer service mindset with a proactive, positive attitude

Nice To Haves

Bilingual in English and Spanish (preferred)

Responsibilities

Greet and assist visitors, clients, and vendors in a professional and friendly manner.
Manage incoming calls, emails, and inquiries directing them appropriately.
Maintain front office organization, appearance and functionality
Provide administrative support including data entry, document preparation, and record keeping.
Help organize company events and employee appreciation activities.
Assist with insurance compliance, fleet tracking, and safety reporting
Respond to client inquiries and assist account teams with communication and follow-up
Collaborate with corporate departments on finance, payroll, and compliance
Maintain a professional, confidential, and organized branch office environment