Administrative Support Specialist - Human Resources

City of North Port, FL•North Port, FL

44d•Onsite

About The Position

Highly responsible position overseeing administrative services for an assigned department; provides customer service support, technical support to operating divisions, and professional support to the director. Work is performed under the supervision and direction of the Benefits and Wellness Administrator.

Requirements

Advanced knowledge of administrative services and office management practices.
General knowledge and understanding of local government finance procedures, including budget and procurement.
Excellent customer service skills with ability to communicate effectively, both in person and in writing.
Ability to produce and maintain financial and statistical records/reports.
Ability to research/analyze data and present findings in various report formats.
Ability to prioritize and manage multiple work assignments with competing deadlines.
Ability to plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy.
Ability to establish and maintain effective working relationships with employees and the general public.
High school diploma or equivalent, supplemented by college-level and/or field-related courses.
Five (5) years office management or progressively responsible administrative work.
Possession of or ability to obtain a valid Florida driver's license by date of hire.

Responsibilities

Manages day-to-day administrative functions of the assigned department.
Plans, organizes, initiates, and carries to completion various administrative duties, including preparation/distribution of correspondence, letters, memoranda, forms, Legistar Items.
Responds to public records requests and requests to produce information.
Assists Staff Assistant II with completion of verification of income.
Serves as lead to department support staff.
Review, verify, and process invoices for payment in accordance with organizational policies.
Process payments to vendors, ensuring proper documentation and coding.
Compile, review, and process employee purchasing card (P-card) transactions, ensuring receipts and justifications are submitted and compliant.
Maintain accurate and up-to-date records of all financial transactions.
Assist with budget tracking and reporting as requested.
Coordinate with internal departments and external vendors to resolve payment or documentation issues.
Support audits and internal reviews by compiling relevant financial records.
Process Retiree medical, dental, vision premium payments.
Conduct annual CDL query through Clearinghouse.
Maintain office supplies and order needed items.
Assists Staff Assistant II with filing and maintaining employee records.
Assists Staff Assistant II with periodic audits of employee records.