Administrative Support III - PAA Medical Administration
About The Position
Overview: Oversees faculty time off data entry and compliance in Workday and Kronos systems, trains administrative staff, and resolves discrepancies. Facilitates OSU faculty appointments and ensures CV compliance for promotion and tenure. Coordinates faculty benefits orientations and updates benefits guidebook. Facilitates the faculty visa sponsorship documentation and maintains records. Maintains faculty files, monitors departmental inboxes, distributes mail, and updates contact lists. Processes OSU honoraria, tracks assets, facilitates the distributions of faculty merit letters, and maintains up to date standard operating procedures. Provides general administrative support to the Director of Operations, Practice Plan Administrator, and other team members in the PAA Medical Administrative Office. Job Description Summary: Performs a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned. Job Description: Essential Functions: Schedules appointments and meeting locations; coordinates business events. Manages travel arrangements including air reservations, scheduling options, hotel and car rental. Develops travel itineraries in alignment with NCH standards. Responsible for completion of reimbursement requests. Provides excellent service to both internal and external customers by applying best practices and standard operating procedures. Anticipates problems and proposes solutions in advance. Coordinates special projects within assigned department. May provide assistance in training and orientation of colleagues. Creates moderately complex correspondence, spreadsheets and visual presentations for projects.
Requirements
- High School Diploma or Equivalent; business-related or professional development coursework preferred
- Must complete Ambassador Program within first 12 months of employment
- 3 years administrative experience preferred
Nice To Haves
- Experience in a healthcare environment may be desired
Responsibilities
- Oversees faculty time off data entry and compliance in Workday and Kronos systems
- Trains administrative staff
- Resolves discrepancies
- Facilitates OSU faculty appointments and ensures CV compliance for promotion and tenure
- Coordinates faculty benefits orientations and updates benefits guidebook
- Facilitates the faculty visa sponsorship documentation and maintains records
- Maintains faculty files
- Monitors departmental inboxes
- Distributes mail
- Updates contact lists
- Processes OSU honoraria
- Tracks assets
- Facilitates the distributions of faculty merit letters
- Maintains up to date standard operating procedures
- Provides general administrative support to the Director of Operations, Practice Plan Administrator, and other team members in the PAA Medical Administrative Office
- Schedules appointments and meeting locations
- Coordinates business events
- Manages travel arrangements including air reservations, scheduling options, hotel and car rental
- Develops travel itineraries in alignment with NCH standards
- Responsible for completion of reimbursement requests
- Provides excellent service to both internal and external customers by applying best practices and standard operating procedures
- Anticipates problems and proposes solutions in advance
- Coordinates special projects within assigned department
- May provide assistance in training and orientation of colleagues
- Creates moderately complex correspondence, spreadsheets and visual presentations for projects
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
