Administrative Support File Clerk
About The Position
The Administrative Support File Clerk monitors and responds to incoming communications, processes requests for medical materials like slides, blocks, and requisitions for both on- and off-campus locations. This role involves logging all materials for traceability, traveling to off-site locations weekly for slide filing using LIS tracking systems, and assisting with Legal Hold Requests by collecting and placing materials in designated libraries. The clerk also helps prepare aged storage cabinets for deep storage, supports the reorganization of storage areas to optimize space, and operates automated laboratory equipment. Key responsibilities include completing required SOP reviews, notifying supervisors of equipment malfunctions, ensuring workstations are properly staffed, and maintaining strict HIPAA compliance to protect patient data.
Requirements
- MVR required
- Must have Driver's license
- Clean driving record
- Provide personal declaration page of auto insurance
Responsibilities
- Monitor and respond to incoming communication via the shared archiving inbox
- Review and process requests for slides, blocks, and requisitions, both on- and off-campus
- Log all incoming and outgoing materials for traceability and tracking
- Travel to assigned off-site locations on a rotational weekly schedule to perform slide filing using LIS tracking systems
- Assist with Legal Hold Requests, ensuring proper collection and placement of materials in designated off-site Legal Hold libraries
- Help prepare aged storage cabinets for transport to deep storage, including materials for Continuing Medical Centers (CMCs)
- Support the rotation and reorganization of block, slide, and requisition storage areas to optimize space utilization
- Use automated laboratory equipment according to standard operating procedures and manufacturer instructions
- Stay current by completing required SOP reviews and educational modules
- Notify supervisors of any instrument or system malfunctions
- Ensure workstations are properly staffed, including arranging coverage during breaks or shift changes
- Maintain HIPAA compliance and protect the confidentiality of patient data at all times
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
