ADMINISTRATIVE SUPPORT COORDINATOR
About The Position
JOIN US AND MAKE A DIFFERENCE! Horizon Rehabilitation Hospital in McKinney is an innovative, state-of-the-art facility dedicated to providing exceptional, patient-centered healthcare services to our community. As a 26-bed in-patient rehab hospital, we are committed to setting new standards in patient care and rehabilitation. We value compassion, excellence, and teamwork, and we are looking for an experienced, detail-oriented Administrative Support Coordinator to join our team. This is a full-time position requiring weekend availability, structured as a 5-day work week, 8am - 5pm. Candidates must be able to work one of the following schedule options: Wednesday through Sunday or Saturday through Wednesday Both schedules include weekend coverage and are designed to support operational needs across the hospital. Job Responsibilities: Provides administrative/clinical support to the Prospective Payment System (PPS) / IRF-PAI and IRF Review Choice Demonstration (RCD) departments. This role integrates clinical documentation review, regulatory compliance, data integrity, and medical review submission processes for Medicare. The position serves as the primary operational liaison between the facility, Novitas, CMS, and internal clinical and billing teams. Job Responsibilities: Provide administrative and operational support to hospital leadership and department managers. Coordinate meetings, manage calendars, and prepare reports and correspondence. Support onboarding logistics, including new hire documentation and scheduling requirements. Track employee health files, training compliance, and credentialing documentation. Maintain accurate records in accordance with regulatory standards (Joint Commission, OSHA, CMS). Assist with audit preparation and regulatory survey documentation. Serve as a liaison between departments to streamline communication and workflow. Support process improvement initiatives and special projects as assigned. Manage office supply ordering and vendor coordination as needed. What we offer (benefits available for full-time employees): Competitive hourly rate commensurate with experience. Comprehensive benefits package including medical, dental, and vision coverage. Company paid Life Insurance. Voluntary and Supplemental Benefits. 401(k) plan with employer match. Paid time off and holidays. At Horizon Rehabilitation Hospital we are dedicated to creating a positive and supportive work environment where our employees can thrive while making a difference in the lives of our patients. Join us in shaping the future of healthcare and rehabilitation. We look forward to welcoming you to our team! QualificationsWhat we are looking for: High school diploma or equivalent required. Minimum 1-year medical assistance experience. Experience with Availity is required Knowledge of medical terminology. Ability to project a professional image. Knowledge of regulatory standards and compliance requirements. Strong organizational, prioritizing, and analytical skills. Ability to make independent decisions when circumstances warrant. Working knowledge of computer and software applications used in job functions. Freedom from illegal use of and effects of use of drugs and alcohol in the workplace.
Requirements
- High school diploma or equivalent required.
- Minimum 1-year medical assistance experience.
- Experience with Availity is required
- Knowledge of medical terminology.
- Ability to project a professional image.
- Knowledge of regulatory standards and compliance requirements.
- Strong organizational, prioritizing, and analytical skills.
- Ability to make independent decisions when circumstances warrant.
- Working knowledge of computer and software applications used in job functions.
- Freedom from illegal use of and effects of use of drugs and alcohol in the workplace.
Responsibilities
- Provides administrative/clinical support to the Prospective Payment System (PPS) / IRF-PAI and IRF Review Choice Demonstration (RCD) departments.
- This role integrates clinical documentation review, regulatory compliance, data integrity, and medical review submission processes for Medicare.
- The position serves as the primary operational liaison between the facility, Novitas, CMS, and internal clinical and billing teams.
- Provide administrative and operational support to hospital leadership and department managers.
- Coordinate meetings, manage calendars, and prepare reports and correspondence.
- Support onboarding logistics, including new hire documentation and scheduling requirements.
- Track employee health files, training compliance, and credentialing documentation.
- Maintain accurate records in accordance with regulatory standards (Joint Commission, OSHA, CMS).
- Assist with audit preparation and regulatory survey documentation.
- Serve as a liaison between departments to streamline communication and workflow.
- Support process improvement initiatives and special projects as assigned.
- Manage office supply ordering and vendor coordination as needed.
Benefits
- Competitive hourly rate commensurate with experience.
- Comprehensive benefits package including medical, dental, and vision coverage.
- Company paid Life Insurance.
- Voluntary and Supplemental Benefits.
- 401(k) plan with employer match.
- Paid time off and holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
