Administrative Support Coordinator

University of Oklahoma•Norman, OK

1d•Onsite

About The Position

The primary function of this position is to assist with the disbursement processing of purchases for the Information Technology Department. Disbursement processing ranges from submitting requisitions into PeopleSoft, creating receipts for invoices, and submitting vouchers for payment of invoices. This position will also be responsible for purchases using a university purchasing card. This position will assist in reconciliation of accounts using PeopleSoft reports and Online Purchasing Application. Performs various duties as needed to successfully fulfill the function of the position. Essential Duties: Gathers data for preparation of management reports. Investigates problems and responds to more complex financial inquiries. Maintains filing systems and accounting records. Monitors various accounts to ensure accuracy. Responsible for maintaining a large amount of data to include but not limited to expenditures and allowances. Performs various duties as needed in order to successfully fulfill the function of the position. May maintain budget and account reconciliation, Pcard management, and OU Foundation funds. Performs account reconciliation to balance financial statement transactions to source documents and account balance. Provides support with purchases, policies and procedures, funding requests, and reimbursement requests. Performs various duties as needed to successfully fulfill the function of the position.

Requirements

High School diploma or GED, AND: 12 months office, clerical or administrative experience.
Working knowledge of office procedures.
Working knowledge of accounting processes.
Ability to use a computer and calculator.
Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills.
Ability to work as a team member.
Ability to complete tasks in an efficient and timely manner.
Must be detail oriented.
Ability to multitask, be organized, and self-motivated
Ability to communicate verbally and in writing.
Basic math skills.

Nice To Haves

PeopleSoft experience
University experience

Responsibilities

Gathers data for preparation of management reports.
Investigates problems and responds to more complex financial inquiries.
Maintains filing systems and accounting records.
Monitors various accounts to ensure accuracy.
Responsible for maintaining a large amount of data to include but not limited to expenditures and allowances.
Performs various duties as needed in order to successfully fulfill the function of the position.
May maintain budget and account reconciliation, Pcard management, and OU Foundation funds.
Performs account reconciliation to balance financial statement transactions to source documents and account balance.
Provides support with purchases, policies and procedures, funding requests, and reimbursement requests.
Performs various duties as needed to successfully fulfill the function of the position.