Administrative Support Coordinator

Burford Corp•Purcell, OK

12d

About The Position

The Administrative Support Coordinator provides comprehensive office support across multiple departments and serves as the primary point of contact for front office activities. This role is responsible for managing the reception area, answering and directing incoming calls, greeting visitors, coordinating office supplies, supporting company events, executing data entry responsibilities, and assisting with general clerical tasks. The ideal candidate is energetic, highly organized, professional, and capable of balancing routine responsibilities with time-sensitive projects. This individual must be able to work independently, exercise good judgment, and support efficient office operations while ensuring a positive experience for employees and visitors.

Requirements

High School Diploma or equivalent
Minimum of 5 years of administrative, office, or clerical experience
Ability to read, analyze, and interpret general business documents
Strong written and verbal communication skills
Ability to write business correspondence, instructions, and simple procedures
Ability to effectively present information and respond to questions
Experience in customer or client interaction
High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to navigate the internet and perform online research as needed
Excellent communication and interpersonal skills
Enjoys working with people and providing customer service
Knowledge of professional telephone etiquette and ability to handle difficult callers with patience and professionalism
Ability to interpret the needs of callers and visitors and respond appropriately

Responsibilities

Unlock the main building each morning
Answer and route all incoming calls to the appropriate employee or department
Provide callers with general information including company address, directions, fax number, website, and other requested details
Greet visitors professionally and courteously; manage sign-in procedures and issue visitor badges
Executes precise engineering related data entry to support technical workflows
Ensure purchasing and receiving records align by validating POs in the ERP system, matching them to receivers, and accurately entering AP invoice data
Perform general office tasks such as copying, scanning, and organizing records
Provides clerical support and data entry for other departments or projects, including filing, scanning, or document preparation
Prepare external correspondence and internal memos, ensuring accurate spelling, grammar, formatting, and content
Receive, sort, stamp, and distribute incoming mail
Order, receive, stock, and distribute office supplies
Prepare conference rooms for meetings, including set-up and materials
Create documents, spreadsheets, forms, and presentation materials using Microsoft Office applications
Assist in planning, coordinating, and managing company events
Maintain the company phone extension list, issue vending reimbursement money, and coordinating with weekly vendors (Ozarka water, vending services, uniform services, etc.)