Administrative Support Coordinator

The Beach • Long Beach, CA

10d

About The Position

This position is responsible for delivering exceptional customer service while providing comprehensive administrative, clerical, and fiscal support to Procurement Services, Risk Management, and Contract Services. The incumbent will manage multiple projects and coordinate administrative functions for the area managers.

Requirements

• Proficient in computer operating systems, including Microsoft Excel, Microsoft Word, E-mail (CSULB email system).
• Excellent interpersonal communication skills including the ability to coordinate projects and set-up meetings.
• The ability to work in an environment that entails the safekeeping of confidential information.
• The ability to prepare and process a wide variety of financial documents, the ability to prepare accurate financial reconciliations, and the ability to maintain complex spreadsheets.
• Excellent written communication skills including the ability to prepare professional documents and proofread the work of others.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
• Equivalent to five years of administrative support experience required.

Nice To Haves

• Experience with automated Financial and HR systems preferred (PeopleSoft preferred).
• Bachelor's Degree desired.

Responsibilities

• Processes all Time Reports for the Procurement, Contracts and Risk Services departments.
• Office Supply Program Administrator for the campus.
• Coordinate the administrative operations, process expenditure documents, updates and maintains financial records and reconciles departmental funds for the Procurement Services, Contract Services, and Risk Management departments.
• Supervises and coordinates work for student employees.

Benefits

• Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level