Administrative Support Coordinator I

CSU Careers•Fullerton, CA

18h

About The Position

California State University, Fullerton (CSUF) is a leading public university known for its strong academic programs and commitment to student success. As one of the largest campuses in the CSU system, CSUF fosters innovation, collaboration, and professional growth. The university values teaching, research, and service, creating an environment where students, staff, and faculty can thrive. Joining CSUF means becoming part of a dynamic team dedicated to making a meaningful impact. We continuously seek individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. The department of Special Education within the College of Education offers a comprehensive and flexible pathway into three distinct Education Specialist credential programs: Mild to Moderate Support Needs (MMSN), Extensive Support Needs (ESN), and Early Childhood Special Education (ECSE), as well as a Master's Degree in Special Education. The department is deeply rooted in the community, maintaining strong partnerships with local school districts and organizations to ensure candidates receive practical, real-world training. We seek an exceptional individual to join our Special Education team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Requirements

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply a variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Nice To Haves

Experience working in a higher education setting, specifically post graduate programs and in a large academic department.
Experience or knowledge of Content Management System (CMS).
Working knowledge of California State University, Fullerton's budget policies and procedures.
Experience overseeing the work of others, such as student assistants.
Ability to quickly learn and interpret policies and procedures.
Strong customer service experience.
A valid California driver’s license.

Responsibilities

Independently provides a full range of administrative, financial, technical and support services for the Department of Special Education and the Department of Literacy and Reading Education which serves approximately three hundred students in the master’s degree, Preliminary Special Education Credentials and Advanced Reading Credential programs.
Responsible for the coordination, room reservation and event planning of department meetings, professional development events, retreats, and other special projects.
Serves as office lead and oversees hiring, training and development of student assistants working in the department.
Responds to problems and needs of students and faculty which may require confidentiality and research, interpreting, and resolving problems based on knowledge of university policies and procedures.
Oversees department resources including general office supply inventory, purchases, and technology services.
Researches information, compiles data and prepares reports for department needs.
Plans and coordinates schedule of classes, room assignments, textbook orders, and space utilization between other college departments.
Assists chair in preparing reports for dean's office, Vice President of Academic Affairs (VPAA), state and national credentialing agencies, and the Chancellor's Office.
Maintains budget for several accounts and associated procurement cards, reconciles monthly OE&E budget, and sets up and processes supervisor mileage reimbursements.
Maintains contact with offices across campus such as Travel, Procurement, the Bookstore and Scheduling.
Verifies and inputs changes for each editing cycle of the schedule and prepares required reports for university scheduling office.
Generates and maintains records of part-time faculty including entitlements, contracts, and faculty separations.
Updates the department website, oversees the department social media, and serves as the Department Information Technology Coordinator (DITC).
Other duties as assigned.