Administrative Support Coordinator I

CSUF•Fullerton, CA

9h•$4,047 - $5,896

About The Position

Within the Division of Administration and Finance, the Financial Services department is dedicated to financial stewardship, operational efficiency, and the development of essential financial infrastructure to support the University’s strategic objectives and ensure adherence to CSU policies. We seek an exceptional individual to join our team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity.

Requirements

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply a variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Nice To Haves

Prior experience working within the California State University (CSU) system, particularly in a financial services or business office environment.

Responsibilities

Provides comprehensive administrative, operational, and coordination support for the Financial Services operational units.
Supports front office operations, coordinating departmental workflows, and assisting leadership and operational units in a fast-paced, deadline-driven environment.
Works both independently and collaboratively to ensure accuracy, compliance with policies and procedures, effective communication, and efficient departmental operations.
Supports daily departmental functions by coordinating office logistics, processing mail and documentation, and generating reports.
Administers key operational workflows, including distributing Accounts Payable and payroll checks and procurement cards, assisting with timekeeping and leave management, and supporting employee on-boarding.
Serves as the Department IT Coordinator, managing office supply inventories, assisting with recruitment processes, and providing general clerical support across all Financial Services units.
Maintains a professional, positive demeanor while providing high-level customer service to the campus community.
Provides support for special projects, departmental initiatives, and events.
Performs other duties as assigned.