Administrative Support Assistant (temporary) - Employee Health & Wellness

Stony Brook University • Town of Brookhaven, NY

16d

About The Position

At Stony Brook Medicine, the Administrative Support Assistant with Employee Health & Wellness is a valuable member of our Human Resources team. The position provides front-desk, customer focused administrative support for the Employee Health & Wellness Department. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. The qualified candidate functions as a resource to employees, office staff, and the Director of Employee Health and Wellness. The selected candidate will be offered a temporary appointment. Temporary appointments ordinarily shall be given only when an employee’s initial appointment in the University is made to a position vacated by a professional employee who is serving a probationary appointment pursuant to Title C, section 5, or Title D, section §6 of the SUNY Policies of the Board of Trustees. A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave. A temporary appointment is one that may be terminated at any time.

Requirements

• Associate's degree and a minimum of 2 years of experience in an outpatient office (physician office, clinic) with high volume face to face patient/customer interaction.
• Experience with Electronic Medical Records.
• Proficient in Microsoft Office Suite.
• Must have excellent customer service, communication and interpersonal skills.
• Must be highly organized and able to multitask.

Nice To Haves

• Experience using Cerner, IDX, PeopleSoft.
• Prior experience with a physician office scheduling system.
• Experience working directly with Human Resource Services.
• Experience in an Employee Health/Occupational Medicine type clinic.

Responsibilities

• Significant interaction and coordination with Hospital Human Resources related to new employee pre-employment physicals, employee annual assessments and related issues.
• Assist with the preparation, distribution and follow-up on employees that are not compliant with the annual physical assessment.
• Assists the director with effective and efficient office flow and operations, working with office staff to keep on schedule to meet the high-volume demands of the office.
• Ensure timely and accurate data entry, review and audit.
• Greet employees, answer questions, and provide information regarding protocol and policies of the office.
• Responsible for scheduling annual and pre-employment appointments for employees. Arrive and discharge employees in the office as well as in Cerner and IDX.
• Work with admitting to ensure effective interactions and to minimize errors.
• Manage the day to day preparation of employee paperwork for MDs/Pas/RNs in the department; creating, pulling and filing charts and copying records (hardcopy and electronic).
• Manage supplies, order supplies and re-stock forms for charting and operation of EH&W Department using hospital systems.
• Actively participate in department activities, events, meetings and huddles.

Benefits

• Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees