Administrative Support Assistant III

University of Arkansas System • Fayetteville, AR

1d • Onsite

About The Position

This position is directly responsible for providing administrative support and supervision of the Department’s office activities. The position reports directly to the Department Chairperson and supports the effective and smooth completion of faculty, staff, and student activities. Responsibilities include clerical support, fiscal transaction processing, work study supervision, department event planning, constituent communication, and general office activities. Individuals should have a demonstrated record of commitment to customer service, self-directed initiative, and the ability to organize and handle multiple tasks. The University of Arkansas, Fayetteville, founded in 1871, is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Requirements

• The formal education of a high school diploma
• One year of specialized training in business management, business education, or a related field
• Four years of experience in administrative support
• One year in a supervisory or leadership capacity
• Demonstrated record of commitment to customer service
• Self-directed initiative
• Ability to organize and handle multiple tasks
• Knowledge of department or office operations, policies, and procedures
• Basic computer skills, including Microsoft Excel, Outlook, and Word
• Knowledge of basic financial principles
• Ability to perform and prepare basic quantitative reviews
• Ability to resolve operational problems
• Ability to research, prepare, and present written reports to the supervisor

Nice To Haves

• Experience as an office manager
• Experience with event planning and management
• Experience with processing travel authorizations and claims in the University of Arkansas’ (UA) BASIS and WebBasis systems
• Experience with basic accounting practices
• Experience with UA procurement through RazorBuy

Responsibilities

• Providing administrative support and supervision of the Department’s office activities
• Supporting the effective and smooth completion of faculty, staff, and student activities
• Clerical support
• Fiscal transaction processing
• Work study supervision
• Department event planning
• Constituent communication
• General office activities

Benefits

• University contributions to health insurance
• University contributions to dental insurance
• University contributions to life insurance
• University contributions to disability insurance
• Tuition waivers for employees and their families
• 12 official holidays
• Immediate leave accrual
• Choice of retirement programs with university contributions ranging from 5 to 10% of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees