Administrative Support Assistant III – Facilities Operations

University of Arkansas System • Fayetteville, NC

4d

About The Position

The Administrative Assistant for Facilities Operations provides front-line customer service and essential clerical and administrative support to the Facilities Operations division. This position serves as a key point of contact for internal customers, external vendors, and campus stakeholders while supporting daily office operations, workforce coordination, and emergency response activities. Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• The formal education equivalent of a high school diploma
• Recordkeeping and filing procedures
• Basic arithmetic and data entry
• Basic grammar, spelling, and business correspondence
• Computer systems and standard office software applications
• Strong organizational and time-management skills
• Effective customer service and interpersonal communication skills
• Proficiency with standard office equipment such as multi-line phones, copiers, scanners, and printers
• Ability to communicate effectively both orally and in writing
• Ability to analyze documents for compliance with established procedures and guidelines
• Ability to conduct basic research and compile information into report format
• Ability to establish, maintain, and update filing systems
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment
• Ability to respond calmly and effectively during emergencies and high-pressure situations
• Basic understanding of Microsoft Office products such as email, spreadsheet

Nice To Haves

• At least one year of clerical or administrative experience
• Experience using Microsoft Office applications, including Word, Excel, and Outlook
• Experience in a facilities, operations, construction, or service-oriented environment
• Bilingual (Spanish preferred)

Benefits

• university contributions to health, dental, life and disability insurance
• tuition waivers for employees and their families
• 12 official holidays
• immediate leave accrual
• a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees