ADMINISTRATIVE SUPERVISOR 2

State of Louisiana • Baton Rouge, LA

33d

About The Position

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters. Department VISION We care for the well-being and safety of Louisiana's people. Department VALUES Treating all people with dignity, compassion and respect, while providing services with integrity. This vacancy is located in the East Baton Rouge Parish Child Welfare Office At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. The Administrative Supervisor position is responsible for coordinating the operations and programmatic functions of DCFS Administrative Coordinator 1, 2 and 3. The position provides clerical, programmatic, and administrative support functions for staff, and clients of Child Welfare in the Baton Rouge Region. If you are driven, collaborative, and ready to make an impact, this could be the opportunity for you! Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience. The official job specifications for this role, as defined by the State Civil Service, can be found here. Position-Specific Details: Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee. Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts. DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities that supports the recruitment, hiring, and retention of individuals with disabilities.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Responsibilities

• Supervising, coordinating, and planning the day-to-day functions of a clerical unit.
• Manages all administrative and business functions for Child Welfare within the Baton Rouge Region.
• Ensures operational continuity by understanding and accessing all clerical systems and duties.
• Ensures smooth and consistent operation of the office by maintaining phone systems, utilities, computer ports, operating equipment, doors and alarm systems.
• Maintain vehicle logs, securing state vehicle keys and fuel/credit cards from staff when not in use, and submitting quarterly Office of Risk Management Vehicle Reports that track mileage for all state vehicles within the region.
• Managing the office supply inventory by regularly assessing needs and preparing requisitions and serving as the office Inventory Control Officer.
• Performs other duties as assigned for the smooth operation of the Department.

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees