Administrative Specialist

Brown & Root Industrial Services, LLC•Palmyra, MO

About The Position

We are looking for an organized, hardworking, and personable Administrative Assistant with a strong background in administration. The Administrative Assistant will assist the Business Manager and team with various administrative tasks, including data entry, and report generation. This role requires an individual who can work independently, manage multiple priorities, and communicate effectively with team members and clients. The successful candidate will also be responsible for filing and document retrieval tasks. Data Entry: Enter client requests into SAP for tracking and reporting purposes. Spreadsheet Preparation: Create and manage spreadsheets to support the business needs. Archiving & Closeouts: Assist with archiving documents and managing project closeouts, ensuring all files are accurately stored and easily accessible. Report Generation: Run various monthly reports from SAP to provide necessary data for ongoing projects. Team Collaboration: Work closely with the Business Manager and other team members to ensure all administrative functions are completed efficiently. Miscellaneous Tasks: Perform general administrative duties, including filing, preparing correspondence, and assisting with other tasks as needed.

Requirements

Minimum 5 years of experience in an administrative role.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Adobe).
Experience with SAP is highly preferred.
Ability to prepare and maintain accurate spreadsheets.
Strong attention to detail and organizational skills.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision while being a team player.
Ability to maintain confidentiality and handle sensitive information appropriately.
Self-starter with a proactive attitude and a high level of initiative.
Strong problem-solving and critical thinking abilities.
Positive, personable, and professional attitude with a strong commitment to team success.
Ability to thrive in a fast-paced and dynamic work environment.

Nice To Haves

Prior experience in construction or industrial services setting is a plus.

Responsibilities

Data Entry: Enter client requests into SAP for tracking and reporting purposes.
Spreadsheet Preparation: Create and manage spreadsheets to support the business needs.
Archiving & Closeouts: Assist with archiving documents and managing project closeouts, ensuring all files are accurately stored and easily accessible.
Report Generation: Run various monthly reports from SAP to provide necessary data for ongoing projects.
Team Collaboration: Work closely with the Business Manager and other team members to ensure all administrative functions are completed efficiently.
Miscellaneous Tasks: Perform general administrative duties, including filing, preparing correspondence, and assisting with other tasks as needed.