Administrative Specialist

State of Nebraska•Lincoln, NE

3d•$20

About The Position

The State of Nebraska, Department of Health and Human Services, is looking for a dedicated an Administrative Specialist to support the Office of Economic Assistance. You will play a key role in providing critical information to supervisors and team members, supporting the important decisions that impact the Division’s work. Are you a dynamic individual with excellent customer service skills, keen attention to detail, and a passion for helping others? If so, WE WANT YOU

Requirements

At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Responsibilities

Plans, organizes, and implements work assignments in various administrative service areas such as accounting, budgeting, grants, contracts, personnel, legislation, public relations, or in program operational and interagency/intergovernmental liaison areas, of the employing agency or an assigned function to meet goals and objectives.
Advises senior administrators and managers and other employing agency employees and external persons on matters pertaining to substantive program-administrative functions and processes to provide interpretations of the agency’s or assigned function policies and procedures and to intercept and/or mitigate adverse reactions, concerns, or pressures.
Designs work procedures and operations to be used by program-administrative staff to ensure the proper use of staffing, equipment, information, and material resources.
Coordinates workflow and schedules office operations/support staff activities to facilitate the management of assigned program technical operation.
Determines applicability of and explains policies, procedures, and processes pertinent to program and/or administrative functions to agency employees, state and local officials and employees, and the public to answer their inquiries and to facilitate proper application of these directives and processes; evaluates policies, procedures, and processes and applies them to situations to make determinations.
Conducts surveys and literature searches and examines existing files/records to gather data for analysis; consolidates and evaluates data, summarizes results, and prepares non-standard written reports that include findings, conclusions, and recommendations.
Investigates operational problems and recommends corrective actions such as policy, process, or procedural changes, forms revision, shifts in work distribution, and changes in organizational structure to increase the efficiency and effectiveness of work activities.
Drafts policies/procedures and makes revisions if laws/regulations change; monitors the program's compliance with rules/procedures and goals/objectives established by the manager/ administrator; assumes hands-on program responsibility/accountability.