Administrative Specialist - Variable Hour Not Benefit Eligible

City of Aurora • Aurora, CO

5d • $24 - $30 • Onsite

About The Position

Provides general administrative support and performs complex clerical duties for the Human Resources Department.

Requirements

• An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.
• Education: High school diploma or equivalent (GED) required.
• Experience: At least two (2) years' experience in administrative support role
• Prior experience handling office responsibilities, experience in customer service, or related field
• Knowledge: Knowledge of business English, spelling, and math
• General office equipment, including personal computers with related software applications MS Office Suite
• Skills: Strong interpersonal, problem solving, analytical and managerial skills.
• Skill in the use of computers including spreadsheet design, database programming and word processing software applications
• Excellent organizational and time management skills
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
• Excellent written and verbal communication skills
• Organized and detailed oriented
• Abilities: Establish and maintain effective working relationships with employees, citizens, and elected officials.
• Communicate effectively both verbally and in writing
• Handle sensitive situations with tact and diplomacy
• Stay calm under pressure

Responsibilities

• Responsible for handling all front desk reception and administrative duties, including greeting customers, answering phones, Human Resources inquiries, distributing mail and scheduling meetings.
• Responsible for issuing new or replacement employee badges
• Scheduling, plan meetings and appointments for the Director and Deputy Director of Human Resources
• Assist in planning department events, meetings, luncheons, and employee team building activities
• Types and processes a variety of materials including correspondence, memoranda, reports and other documents related to the Human Resources function.
• Performs purchasing duties and tracks spending plan for the department.
• Manages office supplies as well as repair and maintenance for office equipment.
• Directs internal and external customers to appropriate party
• Sorting and distributing communications in a timely manner
• Maintain trusting relationships with suppliers, customers and employees
• Performs additional duties as assigned

Benefits

• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs
• Internal educational programs to assist with career advancement
• Access to innovation workspaces
• Competitive total compensation package
• Rich benefits package with low employee costs
• Generous paid-time-off program (Vacation, Sick and Personal leaves)
• Retirement pension plan
• Rewarding public sector work impacting a large and diverse community
• Growing city and employee population
• Expansive perk benefits such as free Recreation Center Membership, wellness programs, tuition assistance, career advancement, performance bonus programs, etc.
• On-site fitness center and wellness programs
• Remote work opportunities

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees