Administrative Specialist

Fehr & Peers • Walnut Creek, CA

22h • $28 - $31 • Onsite

About The Position

At Fehr & Peers, we aim to empower every employee to develop effective and innovative transportation solutions that improve communities. We value serving clients well and working together to find solutions that fit everyone’s needs. The Corporate Administration team ensures our office runs smoothly so that everyone can focus on our mission. We’re looking for an enthusiastic Administrative Specialist who’s great with customers to join our team.
In this role, you’ll face new challenges every day and handle various tasks. Prioritizing and managing multiple requests, meeting deadlines, and building strong relationships are essential. We need someone who is a team player and is willing to support others whenever needed.
We offer a supportive and inclusive environment focused on teamwork. We’re dedicated to helping our employees grow and learn. Joining us means representing Corporate Administration while helping all our teams and offices succeed.

Requirements

• Ability to reliably work in the office 5 days per week
• 3+ years of experience working in a professional office environment, preferably with the Architecture and Engineering (A&E) or Consulting industry
• Collaborative and solutions-oriented mindset with a strong focus on client satisfaction
• Excellent time management and organizational skills
• Strong written and verbal communication skills
• Capacity to work independently with general direction and guidance
• Commitment to high-quality, accurate, and timely work performance
• Comfort and confidence working in a fast-paced environment with shifting priorities
• Flexible attitude and comfort with managing requests and instructions from a variety of individuals
• Skill in building and maintaining strong relationships with a variety of personalities and styles
• Enthusiasm and ability to maintain a high level of professionalism
• Intermediate proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Adobe Professional

Nice To Haves

• Concur knowledge helpful but not required
• Notary certification (desirable)

Responsibilities

• Coordinate and/or facilitate in-office meetings, including catering arrangements
• Support office and company events from pre-planning to setup, takedown, and catering arrangements
• Review and reconcile invoices for office expenses, routing for approval and payment
• Organize and maintain the office space to be professional in appearance, keeping commonly used areas, including the kitchen, clean and stocked with supplies
• Route daily mail and packages
• Maintain and order office supplies
• Coordinate parking badges and reconcile monthly parking invoices and validations
• Coordinate and provide new hire welcome onboarding
• Communicate with property management for maintenance requests and with vendors as needed
• Process various forms such as insurance certificates
• Perform general troubleshooting on office equipment (printers/copiers) and coordinate service calls
• Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
• Participate in the group that plans Corporate office activities
• Update physical and virtual office bulletin boards
• Perform ad hoc requests

Benefits

• Medical, Dental, Vision, Life and Disability Insurance.
• 401(k) Plan with matching and profit sharing.
• Flexible Spending Accounts.
• Commuter Benefits.
• Paid Vacation, holidays and sick leave.
• 8 weeks of Paid Parental Leave.
• Mentoring and Career Development programs.
• Research and Development group participation, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees