Administrative Specialist

Necco•Corbin, KY

44d

About The Position

Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department. You should be accurately described as: A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company’s success, growth, and program quality.

Requirements

Minimum of 21 Years of Age
High School Education (Degree Preferred)
Valid Driver’s License
Minimum of 3 Years’ experience in office, data entry and/or billing
25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities
Training and Travel willingness
Excellent organizational and technological skills
Excellent written and oral communication skills
Successful completion of all required criminal background checks
Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard)
Must have the ability to identify issues and willingness to discuss with appropriate teammates
Must have the ability to enter timely and accurate data
Must have the ability to adhere to scheduled and unplanned deadlines

Responsibilities

Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours
Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable
Maintain and track all referrals through applicable databases, if applicable
Complete all state-specific database requirements
Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs
Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable
Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department
Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate
Provide current and accurate information to the team regarding per diems and any other missing/needed financial data
Process and submit expenses to the state or other entities for reimbursement, if applicable
Pay invoices in Certify, as required
Maintain electronic employee files and ensure their accuracy
Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed
Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed
Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise
Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards
Submit quarterly office checks/audits to Safety and Risk, as applicable
Attend and participate in Necco meeting structure, administrative specialist conference calls and activities
Communicate in a responsible, courteous and professional manner with stakeholders
Ensure the confidentiality of client records and office environment
Accept additional tasks from self-directed work team as appropriate
Understand and Execute our Corporate Culture Principles and Strategy
Participate in achieving our mission of We Build Families
Participate & Take Ownership of the Individual Performance Scorecard