Administrative Specialist

ATI Inc. • Washington, DC

16d • $60,000 - $67,500

About The Position

ATI is seeking a highly motivated, qualified, and experienced full-time Administrative Specialist for a position located in Washington, DC. Duties and Responsibilities The Administrative Specialist will provide a variety of tasks in the administrative management of a Government office. Duties may include, but not be limited to, the following: Composes correspondence for signature, refers other documents to appropriate staff for action, and follows-up on such material as may be necessary; Greet visitors, receives, and directs calls to relevant staff members; Follows up and ensures outstanding issues are addressed; Reviews outgoing correspondence for compliance with established policy and consistency with organizational procedures; As requested, makes searches for information, compiles data, and forwards information as appropriate; Assembles information to be used for reports or responses to inquiries and composes correspondence; Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations; Prepares and files meeting minutes, presentations, and reporting documents; Utilizes Power Point and Excel computer software in order to accurately prepare files, charts, and slides for high level managerial presentations, budget presentations, management and training seminars; Coordinates and consults with technical employees and managers across divisional lines; Gathers information, identifies and analyzes issues, and develops recommendations to resolve problems and situations in workflow, work distribution, and organizational administration; Assists with procurement tasks for the office, prepares procurement requests, and prepares and reviews purchase orders for supplies necessary for the effective functioning of the office; and Coordinates property management to ensure non-expendable property is labeled and accounted for, submits purchase requests for contract services through the automated procurement request system, and completes annual property reports;

Requirements

• Must be eligible to obtain and maintain clearance
• Candidate must be able to work independently in a secure or sensitive environment
• Minimum five (5) years increasingly responsible administrative assistant/secretarial experience (preferably includes two years to executive level management)
• Bachelor’s degree in Business Administration or related field is preferred
• Excellent communication skills, both verbally and in writing
• Ability to manage dynamic calendars for management including event planning with external vendors
• Intermediate to advanced skills in using a variety of office automation software programs such as email, word processing, spreadsheet, and slide presentation (MS Office Suite)

Nice To Haves

• Experience with contract document management or financial management is desirable but not required

Responsibilities

• Composes correspondence for signature, refers other documents to appropriate staff for action, and follows-up on such material as may be necessary
• Greet visitors, receives, and directs calls to relevant staff members
• Follows up and ensures outstanding issues are addressed
• Reviews outgoing correspondence for compliance with established policy and consistency with organizational procedures
• As requested, makes searches for information, compiles data, and forwards information as appropriate
• Assembles information to be used for reports or responses to inquiries and composes correspondence
• Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations
• Prepares and files meeting minutes, presentations, and reporting documents
• Utilizes Power Point and Excel computer software in order to accurately prepare files, charts, and slides for high level managerial presentations, budget presentations, management and training seminars
• Coordinates and consults with technical employees and managers across divisional lines
• Gathers information, identifies and analyzes issues, and develops recommendations to resolve problems and situations in workflow, work distribution, and organizational administration
• Assists with procurement tasks for the office, prepares procurement requests, and prepares and reviews purchase orders for supplies necessary for the effective functioning of the office
• Coordinates property management to ensure non-expendable property is labeled and accounted for, submits purchase requests for contract services through the automated procurement request system, and completes annual property reports

Benefits

• ATI offers a generous benefits package including
• Competitive salary
• 11 annual paid holidays and minimum 13 days of paid leave
• Employee and family medical, dental, vision, and prescription insurance with 75% of the premiums paid by the company
• Employer paid short-term and long-term disability, and life insurance
• 401(k) plan immediately vesting with 4% employer match
• Professional development assistance including memberships, professional licenses, and tuition reimbursements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees