Administrative Specialist (Variable Hours)

City of Aurora•Aurora, CO

5d•$24 - $30

About The Position

We are seeking a dynamic and innovative Administrative Specialist. The City of Aurora is looking for an organizer who genuinely loves variety. Our Administrative Support team handles a wide range of tasks. You handle complex invoices one minute and help residents with park questions the next. We even need help tracking city trees. It sounds random because it is. That keeps the work interesting. You serve as the glue holding our daily operations together. We value a teammate who can smile on the phone while fixing a spreadsheet. Come join our team and help us keep the Parks department running smoothly. The deadline for submitting applications is Sunday, February 22, 2026. Please note that the City of Aurora will conduct ongoing screenings of applications on a first-come, first-served basis. As soon as we determine that we have a qualified pool of applicants, this position may close quickly and without notice. The hiring range for this role is $23.84 - $29.80/hour. Salary to be commensurate with experience. The anticipated hours: 20-40/week, and this may be a term-limited position with a tentative end date of August 31, 2026. This is classified as VHNE (Variable Hour Non-Benefit Employee), where the selected candidate will work less than 29 hours per week. This position does not provide medical benefits. This position earns sick leave in accordance with the Healthy Families and Workplace Act. The selected applicant(s) will undergo the following conditions: Background Check (if over 18)

Requirements

High school diploma or equivalent (GED) required.
At least two (2) years' experience in administrative support role
Prior experience handling office responsibilities, experience in customer service, or related field
Knowledge of business English, spelling, and math
General office equipment, including personal computers with related software applications MS Office Suite
Strong interpersonal, problem solving, analytical and managerial skills.
Skill in the use of computers including spreadsheet design, database programming and word processing software applications
Excellent organizational and time management skills
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
Excellent written and verbal communication skills
Organized and detailed oriented
Establish and maintain effective working relationships with employees, citizens, and elected officials.
Communicate effectively both verbally and in writing
Handle sensitive situations with tact and diplomacy
Stay calm under pressure

Responsibilities

Provides support for meetings; coordinate agendas, meeting back-up, transcribe minutes
Use Outlook calendar to schedule appointments, and monitor and plan special projects
Types and processes a variety of materials including correspondence, memoranda, reports and other documents related to the assigned function
Prepares requisitions, monitors, and processes purchasing, related accounting functions and accounts payable
Responds to general inquiries and interprets policy and procedures
Maintains, modifies, and updates database information for specialized departmental functions for City tree inventories and work orders
Assigns contractor forestry fees based on linear footage calculations.
Collects revenues and fees and processes them through point of sale system
Serves as front line customer service specialist to include answering a multi-line telephone and greeting visitors
Attends Boards & Commissions meetings, occasionally off-site, to include agendas, minutes and maintains official records
Processes park shelter reservations and payments
Responds to and assists the public both over the phone and in person with city-owned tree inquires and requests
Investigates complex issues regarding city trees and parks & open space properties and creates work orders for field crews using GIS mapping and workflow systems.
Composes, proofreads, and formats a variety of documents that include letters, memoranda, and reports
Performs purchasing duties and tracks spending plan for the department
Manages office supplies as well as repair and maintenance for office equipment
Directs internal and external customers to appropriate party
Maintain trusting relationships with suppliers, customers and employees
Performs additional duties as assigned

Benefits

Competitive total compensation package
Well-Funded General Employees Retirement Plan
Light rail station minutes away
On-site fitness center and overall employee well-being programs
Internal educational programs to assist with career advancement
Access to innovation workspaces
Rich benefits package with low employee costs
Generous paid-time-off program (Vacation, Sick and Personal leaves)
Retirement pension plan
Rewarding public sector work impacting a large and diverse community
Growing city and employee population
Expansive perk benefits such as free Recreation Center Membership, wellness programs, tuition assistance, career advancement, performance bonus programs, etc.
On-site fitness center and wellness programs
Remote work opportunities