Administrative Specialist
About The Position
Creating a better, safer Kentucky. If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you! The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a probation and parole assistant or district supervisor. Responsibilities include, but are not limited to, the following: Greet and check in all visitors to the office. Answer all incoming phone calls from offenders, offender’s family members, public, law enforcement officials, court officials, attorneys, etc., and direct to the assigned officer. Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems. Maintain a database of forms for offender and staff use. Scan and enter all data into Kentucky Offender Management System (KOMS) such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc. Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel. Prepare stamps, labels, and envelopes for office use, as well as going to the post office or Fed Ex drop off location to ship drug tests to the lab. Monitor supply inventory in each office and notify district coordinator supply needs each month. Complete all required Department of Corrections employee training. Perform other duties as assigned. The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skills. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the department and division.
Requirements
- EDUCATION: Graduate of a college or university with a bachelor's degree.
- EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Nice To Haves
- The ideal candidate should possess the ability to work independently and with limited supervision.
- They should possess strong written and oral communication skills.
- The ideal candidate should be able to multitask.
- This candidate should possess the ability to adapt to the ever-changing needs of the department and division.
Responsibilities
- Greet and check in all visitors to the office.
- Answer all incoming phone calls from offenders, offender’s family members, public, law enforcement officials, court officials, attorneys, etc., and direct to the assigned officer.
- Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems.
- Maintain a database of forms for offender and staff use.
- Scan and enter all data into Kentucky Offender Management System (KOMS) such as court orders, drug screens, court documents, officer documents, releasee reports, re-entry documents, etc.
- Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
- Prepare stamps, labels, and envelopes for office use, as well as going to the post office or Fed Ex drop off location to ship drug tests to the lab.
- Monitor supply inventory in each office and notify district coordinator supply needs each month.
- Complete all required Department of Corrections employee training.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
