Administrative Specialist
About The Position
We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Must have experience in supporting Cost Control. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus
Requirements
- Minimum of 3 to 5 years of administrative experience
- Strong communication skills
- Proficiency in Microsoft office
- Ability to sit for extended periods of time
- Ability to use a computer for prolonged periods
- Occasionally required to stand, walk, and reach with hands and arms
- Ability to lift and carry office supplies and equipment up to 20 pounds
Nice To Haves
- Construction industry experience (preferred but not required)
- Knowledge of construction management
- Public Notary
Responsibilities
- Review and tracking documents
- DocuSign
- Work in Viewpoint/Procore
- Manage & Maintain office supplies
- Manage & Maintain breakroom supplies
- FedEx
- Copier Management
- Greet Guests
- Scanning/printed as assigned
- Social & Volunteer Committees
- Learn workflow of documents for a given project(s)
- DocuSign (review & prepare documents)
- Communicate with project team on updates regarding documents.
- Procore (we can provide training) – enter and track COI info, upload documents and assist project team with any procore needs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
251-500 employees
