Administrative Specialist

Colorado Springs Utilities•Colorado Springs, CO

7d•Onsite

About The Position

Our Energy and Water Infrastructure Projects team is seeking an Administrative Specialist who will contribute to our team's ability to operate and perform efficiently! If you are excited about providing a variety of specialized and impactful administrative support functions to our team, from managing logistics to assisting with projects of moderate complexity, this may be the opportunity for you! Please note that this position requires 40 hours per week, onsite support Monday-Friday.

Requirements

Demonstrated administrative support experience
Experience with reviewing, reconciling, and processing invoices
Willingness to be proactive in performing tasks in an organized manner and in assisting others
A valid driver's license is required

Responsibilities

Reviewing and processing invoices for payment, assigning account numbers, tracking expenditures, reconciling and reporting on budget account balances, processing order requests for expenditures, and reconciling P-card purchase statements
Maintaining and updating calendaring systems, coordinating scheduling of individual and recurring meetings, and taking minutes in meetings as needed
Using SharePoint and/or project management software to track, scan, and file electronic documents, and performing administrative tasks within existing SharePoint and project management software sites of moderate complexity
Coordinating and making travel arrangements and reservations, and processing expense reports
Assisting with coordinating budget submittals, running and distributing budget reports, and updating budget databases
Supporting handling of confidential personnel issues, processing personnel documents, and performing compliance administration as needed
Tracking and supporting contracting processes
Responding to inquiries regarding Colorado Springs Utilities' services and directing to appropriate personnel when needed
Sending, retrieving, distributing, and preparing documents and materials (e.g., email, fax)
Preparing and proofreading letters, memos, reports, and other correspondence

Benefits

Vacation – Start with 13 days annually, increasing to 24 days with tenure
Personal Leave –3 days per year
Paid Holidays –12 paid holidays per year
Sick Leave – 12 days per year for personal or family health needs
Vacation Buy – Option to purchase up to 40 additional hours annually
Medical Plans: Three comprehensive options, including a $0 premium High-Deductible Health Plan (HDHP) with Health Savings Account (HSA) eligibility
Zero Health: Access to hundreds of medical services at no cost
Dental & Vision: Two dental plans and one vision plan
Family Building-Benefits: Support for fertility, preservation, adoption, and surrogacy
Wellness Program: A voluntary program that rewards you for prioritizing self-care! If you're enrolled in a our medical plan, you and your spouse can earn up to $600 in HRA or HSA contributions by completing healthy activities
Flexible Spending Accounts (FSA): Pre-tax contributions for healthcare and dependent care expenses
Health Savings Account (HSA): Available with HDHP
Pension Plan: Colorado PERA provides retirement benefits and peace of mind
Supplemental Retirement Plans: PERAPlus 401(k), MissionSquare Roth IRA, and 457 plans
Disability Coverage: Short-Term and Long-Term Disability insurance available
Life Insurance: Employer-paid coverage with optional supplemental plans
Long-Term Care Insurance: Available for purchase to support extended care needs
Employee Assistance Program (EAP): Confidential support for mental health, stress, legal, financial, and work-life balance
Tuition Reimbursement: Up to $5,250 annually to support continued education
Public Service Loan Forgiveness: As a qualifying employer, your student loan payments may be eligible for loan forgiveness