Administrative Specialist
About The Position
The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies. We are seeking a highly motivated and detail-oriented Administrative Specialist . This role will play a critical role in supporting the Enterprise Technology Transformation (“ETT”) leadership team, including Innovation, Center of Excellence, and Applications. This individual will serve as a strategic communications partner and trusted administrative leader, responsible for developing executive-level communications and ensuring the smooth operational functioning of the department. This role requires a strong understanding of technology transformation initiatives and the ability to translate complex concepts into clear, compelling executive-level materials. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working directly with senior leadership.
Requirements
- Bachelor’s degree or equivalent experience
- Minimum 3 years of experience in a similar role in a professional services firm
- Proven experience working in Agile/Scrum environments required
- Demonstrated experience creating executive-level PowerPoint presentations with substantive content
- Strong ability to quickly understand and communicate complex subject matter, particularly in technology or transformation environments
- Excellent written, verbal, and organizational skills
- Proven experience supporting senior leaders in a fast-paced, professional environment
- High level of discretion and professionalism
- Advanced proficiency in Microsoft PowerPoint; strong working knowledge of Microsoft Office tools
- Ability to manage multiple priorities, deadlines, and stakeholders simultaneously
- This position will require some physical presence in Proskauer’s offices on a weekly basis.
Responsibilities
- Executive Communications & Presentations Develop executive-level PowerPoint presentations, incorporating substantive content that reflects ETT initiatives, priorities, and outcomes
- Synthesize complex technical, operational, and strategic information into clear, concise, and visually effective materials for senior leadership and stakeholders
- Leverage and adapt prior content, presentations, and materials to ensure consistency and efficiency across communications
- Gain and maintain a working understanding of ETT’s mission, programs, and technology initiatives to support high-quality content creation
- Administrative & Operational Support Partner with HR and ETT leadership to support recruiting and onboarding, including:
- Assist ETT leadership in the preparation of Job Requisition Packets Tracking recruiting and hiring status Coordinating onboarding logistics and agendas for new team members
- Routinely prepare and submit expense reports and invoices
- Manage regular disbursement and cost recovery reports
- Provide information governance and operational support, ensuring documentation and materials are properly organized and maintained
- Calendar, Meetings & Coordination Manage complex calendars for leadership, including internal and external meetings and conference calls
- Coordinate and attend regular meetings with the ETT leadership team and KM Lawyers to facilitate alignment across projects and programs
- Prepare meeting materials, agendas, and follow-ups as needed
- Planning, Travel & Special Projects Assist with planning and coordination of group activities, events, and offsites
- Coordinate travel arrangements and prepare detailed itineraries
- Support special projects on an as-needed basis, including cross-departmental initiatives
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
501-1,000 employees
