Administrative Specialist

University of South Florida•Tampa, FL

17d•$40,000 - $43,000

About The Position

The University of South Florida School of Theatre and Dance is committed to facilitating creative and academic artists and scholars through rigorous training in the studio, the classroom, and in performance. As the creative center of the University of South Florida, the College of Design, Art & Performance provides an enriched, creative, and professional environment for tomorrow’s leaders in architecture, design, art, art history, dance, music, and theatre. The college is home to the university’s arts district, Contemporary Art Museum, Graphicstudio and the Florida Center for Community Design. The college embraces opportunities to embed new and existing arts programming in the rapidly growing regional communities and serves as an integral engine for socioeconomic progress through its research, advocacy, and engagement.

Requirements

This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position.
Additional education may not be substituted for this experience requirement.
Four years of direct experience for a bachelor’s degree.
conditional upon meeting all employment eligibility requirements in the U.S.

Nice To Haves

Knowledge about the Arts
Knowledge on using Trello
Experience with using Constant Contact
Knowledge of Admissions
Very fast paced / collaboration
Very forward facing (can give tours or talk to parents)

Responsibilities

Handles all perspective student correspondence/ Monitor Admissions Report and CDAP Info Request Form.
Send recruitment/info emails to potential students.
Dance Auditions; in charge of registration, correspondence, drafting and sending placement letters, sharing & organizing students' placements & admission status.
Communicate w/prospective students/parents - Approximately 250-300 students audition a year either in person or via video.
Coordinates Day of Dance and Day of Theatre - recruitment events involving approximately 150 visiting students each.
Coordinates Banner Schedules/Space Calendar: work with faculty and staff to set course schedule and enter data into Banner, Manage FAD & TAR Space calendar.
Process scholarships and awards: coordinate applications, draft & send letters to recipients, submit FA scholarship requests, thank you letters to donors, provide academic program support (Coordinate Acting Studio Course Auditions 2x year) and departmental communication (serving Faculty/Students), ie updating Theatre Canvas Page, and updates web page.
Pay Invoices and submit Facility Work Orders (TAR)
Attend meetings: Staff, CDAP Business Office, Dance & Theatre Faculty, and School of Theatre & Dance
Update p-card receipt form
Federal Work Study Students coordination
Submit Travel Requests & Travel Arrangements for Faculty
Submit Facility Work Orders (FAD)
Submit Foundation Check Requests.
Other duties as assigned.