Administrative Specialist  - Part Time

Morrison Child and Family Services • Milwaukie, OR

4d • $20 - $22 • Onsite

About The Position

The Administrative Specialist is responsible for performing multifaceted general administrative supports for Outpatient Clinic(s).

Requirements

• A high school diploma or equivalent is required.
• 1 year consecutive office experience.
• Intermediate level computer capabilities in use of data bases, web-based environments, word processing, email and spreadsheets.
• Pass a DHS criminal history background
• Meets agency driving requirements
• Works up to 40 hours a week, as specified on employment offer letter, during regular clinic hours (Monday through Friday 8am – 8pm); schedule is created with assigned supervisor.
• May be required to work irregular hours outside of the normal clinic business hours including weekends.
• Travel and perform duties at different agency locations with possible meetings/presentations at other Morrison designated worksites and in the community.
• CPR and Standard First Aid Certification within 30 days of hire and keep current.

Nice To Haves

• Bilingual abilities, including the ability to speak, read, write, and translate documents in Spanish. Must clear a language test.
• Knowledge of non-profit
• Knowledge of electronic health records

Responsibilities

• Assists with daily administrative operations of the clinic including but not limited to: opening and/or closing the clinic; scheduling clients; making reminder calls; performs verification checks of client eligibility of insurance and authorization for services; checking in clients/families/visitors and directing them to the waiting area or meeting room; informing staff of client/visitors’ arrivals or cancellations; maintains an orderly and neat waiting area/lobby; monitors clients and families who may have emotional and/or behavioral challenges in the waiting area/lobby; addressing, redirecting and/or problem solving with upset, angry, delayed, severely traumatized, emotionally and/or behaviorally challenged clients and families; engages difficult clients in activities; communicates concerning behaviors with assigned therapist; assists with medical transport.
• Assists with administrative operations of client information including but not limited to: processing and entering client intake documentation; ensuring data entry in client electronic heath records (EHR) is accurate; client records are scanned into the accurate EHR section; client EHR is maintained and ready for appointments; maintain any existing client paper files; maintain chart area to ensure files are secure, organized, and accessible; ensuring pertinent ongoing forms and documentation is scanned and uploaded correctly into the client’s EHR; process records requests and subpoenas; archive paper files and maintain closed file database for stage facility; order charts from storage facility; assist with opening and closing client’s EHR.
• Perform administration functions including but not limited to: filing; photocopying; scanning; typing; faxing; data entry in multiple databases; recordkeeping; opening, sorting and distributing mail; answering multi-lined phones, screening incoming calls; checking voicemail; transferring calls; emailing; greeting visitors and answering questions; setting up and managing spreadsheets and databases; assisting with general word processing of letters, forms, reports, etc.; responds to commonly-asked questions or directs individuals to the necessary person.
• Provides administrative support to clinical staff; provides coverage for other support staff as requested by supervisor; creates a positive team environment.
• Participates in assigned staff meetings, other meetings and committees.
• Demonstrate a commitment to developing a thorough knowledge and application of the Sanctuary model and other organizational policies & practices.
• Participate in staff development, in-services, and training related to workplace effectiveness; model professional behaviors and implement improvements to business practices with awareness of their impact in a trauma-informed behavioral healthcare organization.
• Performs other related duties as required and assigned.

Benefits

• Morrison employees are offered a variety of benefits including Medical, Vision, Dental, Flexible Spending Accounts, Employer-Paid Life, Accidental Death and Dismemberment and Long-Term Disability, and an Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees