Administrative Specialist

STEEL WAREHOUSE CO LLC • Rock Island, IL

25d

About The Position

Position Overview:
We are seeking a highly organized, detail-oriented and proactive Administrative Support Specialist to support daily operations. The ideal candidate will excel at multitasking, demonstrate strong organizational skills, thrive in a fast-paced environment, and enjoy improving processes.

Requirements

• 2+ years of administrative, office support, or coordinator experience, preferably in a warehouse or manufacturing setting.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
• Excellent communication and problem-solving skills.
• High attention to detail and accuracy in data entry and documentation, with strong organization and prioritization skills.
• Ability to work independently and collaboratively.
• Self-motivated, dependable and eager to learn.

Responsibilities

• General administrative duties including data entry, filing, and document management.
• Review and sign off on invoicing for accuracy.
• Purchase non-steel items to ensure adequate supply and assist in replenishment.
• Converting and sending PO’s and outside processing orders, maintaining accurate records and timelines.
• Process receiving paperwork.
• Communicate effectively with internal departments and external vendors to resolve discrepancies
• Prepare, proofread, and edit reports, presentations, and documents with a high level of accuracy.
• Handle confidential information and sensitive business matters with discretion and integrity.
• Other duties as assigned to support the team and business needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees