Administrative Specialist, Student Engagement and Belonging
About The Position
The Administrative Specialist is an integral part of the Student Engagement and Belonging team. They will assist in the general support and leadership of the second floor of the Center for Student Success. This position will assist in the leadership of the second floor of the Center for Student Success and provide support to the Student Success Cluster as a whole. Duties include providing administrative support while maintaining confidentially when working with sensitive information. A successful candidate will be a positive, solution-focused team member, who can work independently and be organized and detailed in their work. This position will be supervised by the Assistant Vice Presidents for Student Affairs (Student Life & Student Engagement) and serves as a member of the centralized administrative team. This is an on-campus position located on the Fort Hays State University campus in the Fischli-Wills Center for Student Success. www.fhsu.edu/success We are an energetic staff of student and professional staff. You will be excited to walk through our doors every day. Great free parking and opportunity to engage with the Tiger community every day.
Requirements
- High school diploma or GED equivalency and two years of office experience or two years of post-secondary education.
Nice To Haves
- Bachelor’s degree or higher
- Two plus years of office experience
- Highly proficient with Microsoft Office as evidenced by application materials
- Experience working in a university setting
- Excellent written and oral skills
- Outstanding customer service and interpersonal skills
- Supervisory experience
- Social Media administration
- Web page experience
Responsibilities
- Responsible for supporting the Center for Student Success and being a leader in centralizing administrative duties and responsibilities throughout the building.
- Provide excellent customer service to students, faculty, staff, and external customers with questions related to student success.
- Prepares correspondence, agendas, and materials including administrative and reports for reproduction and distribution; maintains calendars, schedules, and takes minutes at meetings. Schedules follow-up and/or monthly meetings.
- Assist with supervising and training student and graduate student employees to be expert generalists in helping provide support, coaching, and assistance in helping others use the Center for Student Success.
- Responds to questions from other offices and the public.
- Responsible for monitoring deadlines associated with projects.
- Facilitates requests for data for the Center for Student Success departments.
- Responsible for submitting appropriate travel authorization and coordinating travel arrangements to attend meetings and conferences.
- Responsible for the reconciling of Business Procurement Card transactions in Workday.
- Responsible for completing purchases, according to established FHSU policies and procedures.
- Completes orders, purchase requisitions, bills and related forms to make payment for goods and services received.
- Responsible for maintaining budgetary accounts.
- Manage human resource-related processes including hiring, payroll, and expense reimbursement.
- Supervise/coordinate the student employee schedules, daily activities, training, assign tasks and provide feedback as necessary.
- Perform other duties as assigned to support the Student Success Cluster.
Benefits
- To review our competitive benefit package, please visit FHSU Benefits.
- Great free parking and opportunity to engage with the Tiger community every day.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
