Administrative Specialist Senior

Kentucky Personnel Cabinet • Frankfort, KY

7d

About The Position

The Kentucky Board of Cosmetology (KBC) provides a regulatory framework by establishing educational, health, and professional standards for all aspects of the beauty industry. The agency sets the standard for developing, advancing, and educating professionals while ensuring the safety and protection of the commonwealth. We respond to emerging industry trends and issues, implementing appropriate regulatory strategies to promote continued growth.

The Administrative Specialist Senior is a highly skilled team member who serves as a vital link between the executive director, licensees, and the agency staff. This individual must be effective and efficient in daily operations.

Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Nice To Haves

• Attention to detail
• Verbal and written communication skills
• Time management
• Teamwork

Responsibilities

• Coordinates all administrative and technical licensing functions for numerous schools across the state.
• Sends, receives, and processes all student enrollments, student monthly hour submissions, and student graduations across the state.
• Audits, maintains, and implements the reissuance of expired hours for all student re-enrollments, as well as posts complex and technical correspondence.
• Responds to emails, phone calls, and drop-in constituents.
• Communicates with the public and licensees.
• Compiles, updates, and maintains computer databases for student and licensee holders.
• Updates discrepancies in licensure system as needed.
• Trains and assists licensed school owners and instructors on usage of the online database.
• Coordinates, audits, and maintains license renewals and return to licensees for corrections of discrepancies.
• Conducts scheduled and unscheduled audits of cosmetology, esthetics, and nail tech schools to ensure compliance with state laws, regulations, and board policies.
• Process, maintain, and verify daily payment report for enrollment corrections or associated fee and submit to fiscal officer for deposit.
• Provides technical assistance and guidance to schools on compliance issues and corrective measures.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level