Administrative Specialist - President

The University of Texas at Arlington Portal • Arlington, TX

19d

About The Position

The University of Texas at Arlington is seeking a highly skilled Administrative Specialist to support multiple offices including the President’s Office. This position plays a critical role in ensuring the efficient operation of the office by managing a broad range of high-level administrative functions and overseeing complex financial transactions. The ideal candidate is a highly organized professional with exceptional judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Associate’s degree in business or a related field of study.
• Five (5) years of experience providing high-level administrative support OR seven (7) years of an equivalent combination of education and experience.

Nice To Haves

• Knowledge and experience of the University’s policies and procedures.
• Knowledge and experience of PeopleSoft.
• Knowledge and experience of Concur.

Responsibilities

• Performs a wide range of administrative responsibilities, including records management, requiring a thorough understanding of University policies and procedures.
• Provides administrative, financial, and operational support to leadership and departmental offices.
• Provides primary support for budget forecasting and planning, including performing monthly and annual reconciliations of cost centers.
• Also provides direct support with facilitating departmental purchases, and travel and reimbursements requests.
• Manages inquiries directed to the leader; determines the proper course of action and collaborates with the appropriate individual(s) to formulate the responses.
• Composes complex correspondence/memorandums and proofreads documents.
• Handles confidential and sensitive information as appropriate.
• May develop and prepare presentations and reports; communicates leaderships direction on policies or issues using judgment and discretion.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees