Administrative Specialist-Internal Audit

Memphis-Shelby County Schools • Memphis, TN

258d

About The Position

The Administrative Specialist supports the Executive Director of Internal Audit in staff capacity by handling a wide variety of situations involving the administrative functions of the Executive Director of Internal Audit. The employee is regarded as an expert source of information on processing transactions; completed work is reviewed for conformance with policy and regulatory requirements; numerous and varied guidelines are adapted and applied.

Requirements

• Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, or equivalent.
• A total education/experience of 4 years.

Responsibilities

• Performs advanced administrative work for multiple programs and projects, including crafting of presentations and written communications.
• Analyzes unit operating practices, such as record keeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements and performance standards to create new systems or revise established procedures for all Internal Auditing related departments.
• Manages office details by relieving the Executive Director of internal Audit of routine issues and keeps him/her apprised of potential problems and concerns.
• Processes a wide variety of transactions subject to different sets of rules and regulations. Performs a segment of the evaluative work of an administrative function; identifies issues or problems and seeks alternative solutions consistent with applicable regulations.
• Prepares and maintains a variety of reports, records, correspondence, and files related to assigned service, activities, and operations; provides for appropriate research and compiles reports, as needed.
• Prepares and distributes notices, agendas and supplementary materials, schedules facilities and audio­ visual equipment, prepares transcribed minutes and follow-up actions, and video or audio recordings of meetings.
• Provides effective oral and written communication, maintains relationships with the members of the Board of Education, school district personnel, and other county offices, outside agencies, the public, and the news media.
• Performs special projects assigned by the Executive Director of internal Audit.
• Interprets and explains Internal Auditing policies, programs, and legislative regulations.
• Monitors designated budgets and expenditures, reviews for accuracy, and makes adjustments and revisions as directed.
• Monitors receipt of materials, invoices and processes mileage claims.
• Serves as lead on scheduling, note-taking, and direct calling of necessary contacts.
• Performs other duties as assigned or directed.

What This Job Offers

• Industry: Educational Services
• Education Level: Bachelor's degree