Administrative Specialist III

State of Maryland•Anne Arundel, MD

7d•Onsite

About The Position

This is a position specific recruitment for the Maryland Department of Natural Resources, Human Resource Services. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year. GRADE 12 LOCATION OF POSITION 580 Taylor Avenue, Annapolis, MD 21401 (Anne Arundel County) Main Purpose of Job This position serves internal and external DNR customers by assisting in communication efforts across various platforms. This position facilitates conversations, meetings, workshops and/or training sessions by translating and interpreting information accurately and efficiently between two or more languages. The role can include verbal translation, but also cultural mediation to ensure messages are being understood in the appropriate context. The Bilingual Facilitation Specialist plays a crucial role in ensuring effective communication and accessibility between the agency and the diverse populations it serves, particularly those with limited proficiency in English. Their work involves supporting various programs, services, and public interactions to break down language barriers, ensuring that all individuals, regardless of their primary language, can participate fully in government services.

Requirements

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Nice To Haves

Fluency in Spanish is preferred; however, candidates with proficiencies in other languages are encouraged to apply
Experience providing high-quality customer service in a professional or office setting, with the ability to communicate clearly and courteously with diverse stakeholders.
Prior experience translating written documents in a professional environment
Strong data entry skills, including experience maintaining databases, tracking information, and ensuring accuracy across multiple systems.
Excellent organizational and time-management skills, with the ability to manage multiple tasks, prioritize deadlines, and maintain well-structured records and files.

Responsibilities

Provide administrative support for agency language access efforts by coordinating translation requests, tracking workflows, maintaining glossaries and style guides, and serving as a resource to staff regarding written translation and accessibility needs.
Support agency programs and outreach efforts by preparing multilingual materials, assisting with reporting or tracking language access activities, and providing limited written or verbal translation support as needed.
Translate and adapt signage and visual materials for offices, facilities, public lands, and events. Collaborate with staff to ensure translated content is clear, accessible, and appropriately formatted for public-facing use.
Translate, review, and maintain written materials, including forms, signage, outreach materials, reports, training content, and internal communications, to ensure accuracy, consistency, and cultural appropriateness. The incumbent will also assist the Bilingual Facilitation Supervisor with version control and maintain a centralized repository of translated materials and standard language.