Administrative Specialist III

State of Maryland•Baltimore City, MD

3d•Hybrid

About The Position

The main purpose of this full-time position will be to assist the Executive Director by coordinating the licensing and certification operations of the Board of Optometry. This position will also: Direct the credentialing operation through the entire process of licensure and certification of optometrists; Review applications for licensure and license renewals; Coordinate the continuing education process; Monitor budget activities; and Provide assistance to the Board of Optometry and its committees. In addition, this position will be performed under the supervision of the Executive Director. PLEASE NOTE : This position is hybrid telework eligible.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Nice To Haves

Experience in administrative support in a healthcare, regulatory, or government setting
Organizational and time management experience, with the ability to prioritize multiple tasks effectively
Excellent written and verbal communication skills, including professional correspondence and customer service
Experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Google, Teams and Zoom) and experience working with data entry systems
Experience working with State Board Licensing Regulations
Experience handling sensitive information with discretion and maintaining confidentiality
Experience working independently and collaboratively in a fast-paced environment

Responsibilities

Assist the Executive Director by coordinating the licensing and certification operations of the Board of Optometry.
Direct the credentialing operation through the entire process of licensure and certification of optometrists
Review applications for licensure and license renewals
Coordinate the continuing education process
Monitor budget activities
Provide assistance to the Board of Optometry and its committees.