Administrative Specialist III - Early College Programs

University of Arkansas System • Fort Smith, AR

53d • Onsite

About The Position

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary. Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at [phone]. If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied. Manage the day-to-day operation of the WATC office by providing technical support, general administrative support, and clerical support functions for the Western Arkansas Technical Center and Early College Programs Works in tandem with the other WATC staff to accomplish departmental goals and to provide support for the director, program coordinator, and program faculty as well as staff at the Peak Innovation Center. This position reports to the Executive Director of Early College Programs. Background and child maltreatment central registry checks are required. This position is a twelve month assignment.

Requirements

• This position requires a high school diploma or its equivalent plus three or more years of general administrative experience. Other job related education and/or experience may be substituted for part of these requirements.
• Knowledge of the basic policies of the university and student conduct.
• Problem solving – Ability to identify and resolve problems in a timely manner; and to gather and analyze information skillfully.
• Interpersonal skills – Ability to maintain confidential information with absolute discretion in all matters including staff, student grades, attendance, and discipline. Ability to remain open to other’s ideas and try new things.
• Communication Skills – Ability to write and speak clearly and persuasively in positive or negative situations; professional group presentation skills; read and interpret written information. Ability to edit work for accuracy and thoroughness and to monitor own work to ensure quality. Requires STRONG attention to detail.
• Planning/Organizing – Ability to prioritize and plan work activities; use time efficiently; and develop realistic action plans.
• Adaptability – Ability to adapt to changes in work environment, manage competing demands, and deal with frequent changes, delays or unexpected events.
• Dependability – Ability to arrive at work on time, consistently; follow instructions; respond to administrative direction; and solicit feedback to improve performance.
• Criminal Background Check, Child Maltreatment Central Registry Check, and Training as a Mandated Reporter for Child Maltreatment.

Nice To Haves

• An associate degree is preferred.

Responsibilities

• Performs all phases of reception and clerical duties for the department and for the executive director, including answering phones, greet, direct and provide general information for employees and visitors, typing of documents, student files. This includes assistance in answering phones and greeting visitors at the Peak Innovation Center.
• Coordinate all purchases and tracking for required instructional and administrative supplies as well as purchases for student licensures.
• Responsible for a variety of assigned reports, projects, and documentation included in the taking and recording of student attendance and maintains staff calendars. This includes managing daily records of student arrival/departure.
• Performs data entry and updates concurrent student records in appropriate databases.
• Responsible for entering mileage and travel needs for faculty, staff and students.
• Organize details for staff meetings, programs, and other events by arranging times and facilities.
• Other duties as assigned.

Benefits

• university contributions to health, dental, life, and disability insurance
• tuition waivers for employees and their families
• 12 official holidays
• immediate leave accrual
• a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees