Administrative Specialist II - Real Property Services

Pima County•Tucson, AZ

About The Position

Pima County's Real Property Services has an opening for an Administrative Specialist II who will provide complex professional administrative support to the department and assist the Administrative Specialist Supervisor. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

Requirements

Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment, AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
OR: One (1) year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Valid driver license is required at time of application.
Valid AZ driver license is required at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.

Nice To Haves

Experience providing assistance to management (supervisor/department director).
Experience working with/for a public agency.
Experience with Microsoft Office Suite, Adobe Acrobat Professional, SharePoint, and Workday software.
Experience with/knowledge of basic office duties (phones, mailing, supply inventory, etc.).

Responsibilities

Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
Negotiates and establishes Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, and monitors compliance
Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses, and prepares reports and recommendations
Performs research, prepares written reports and recommendations, and informs management of issues, concerns, and problems of specialized work unit
Provides information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and responds to public inquiries, interpreting work unit and county policies and procedures
Ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy
Oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing
Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
Develops, maintains, and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes

Benefits

Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction.
As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee.
Embracing innovation and collaboration, Pima County provides multiple opportunities in which individuals can make a meaningful impact on their community.
One of the key advantages of working for Pima County is its comprehensive benefits package.
Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
Furthermore, Pima County takes pride in fostering a culture of continuous learning and development.
Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.
In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.
By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future.
Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.