Administrative Specialist II - Real Property Services

Pima County•Tucson, AZ

1d•$48,422 - $65,395

About The Position

Pima County's Real Property Services has an opening for an Administrative Specialist II who will provide complex professional administrative support to the department and assist the Administrative Specialist Supervisor. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

Requirements

Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment, AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
OR: One (1) year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
Valid driver license is at time of application.
Valid AZ driver license is at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
The County requires pre-employment background checks.
Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Nice To Haves

Experience providing assistance to management (supervisor/department director).
Experience working with/for a public agency.
Experience with Microsoft Office Suite, Adobe Acrobat Professional, SharePoint, and Workday software.
Experience with/knowledge of basic office duties (phones, mailing, supply inventory, etc.).

Responsibilities

Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
Negotiates and establishes Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, and monitors compliance
Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses, and prepares reports and recommendations
Performs research, prepares written reports and recommendations, and informs management of issues, concerns, and problems of specialized work unit
Provides information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and responds to public inquiries, interpreting work unit and county policies and procedures
Ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy
Oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing
Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
Develops, maintains, and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

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