Administrative Specialist II - Community Resources & Workforce Development

Pima County•Tucson, AZ

16d

About The Position

The position duties include providing administrative and fiscal support to the operations team, assisting with daily financial and procurement operations, and ensuring accuracy and compliance with established policies and procedures. Community & Workforce Development (CWD) is recruiting to fill the position of Administrative Specialist II, which is part of the CWD Operations Team. CWD provides services to at least 30,000 individuals a year. It is funded with multiple federal, state and local grants, as well as the County General Fund. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

Requirements

Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
OR: One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Valid driver license is required at time of application.
Valid AZ driver license is required at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
The County requires pre-employment background checks.
Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Nice To Haves

Associate’s degree in accounting, finance, business administration, public administration, or a related field.
Minimum two (2) years of administrative experience providing fiscal, accounting, or budgetary support.
Minimum one (1) year of experience processing financial transactions such as invoices, purchase orders, reimbursements, or contracts.
Minimum one (1) year of experience working in a government setting and familiarity with public-sector fiscal policies and procurement rules.
Experience prioritizing multiple tasks and adapting to changing priorities in a fast-paced environment.

Responsibilities

Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance
Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations
Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit
Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures
Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy
Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing
Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Benefits

Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.
In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.

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