Administrative Specialist II

University of Florida • Gainesville, FL

10d • $58,000 - $65,000 • Onsite

About The Position

The UF Health Cancer Institute is the 72nd NCI designated cancer center and the
only one at a public university in the State of Florida. As a matrix cancer
center, we span all 16 colleges of the University of Florida, pulling together a
world-class, multi-disciplinary membership of over 350 faculty and 150 staff to
address the challenges of the cancer burden faced by the population we serve as
we work together to find a cure.

As an Administrative Specialist II at the UF Health Cancer Institute (UFHCI),
you will be responsible for supporting our research programs and sponsored
initiatives managed by our Research Development team. Success in this role will
require strong organizational and communication skills, a proven commitment to
customer service, and the ability to work effectively both independently and in
collaboration with diverse teams and stakeholders.

In your new role you will be responsible for the following:

Managing administrative and operational activities for the UFHCI's programs
and working groups, including maintenance of official charters, member
engagement, and coordination of group objectives.
Providing high-level administrative support to UFHCI leadership, including
meeting planning, event logistics, communications, and maintenance of SOPs,
policies, and resources. 
Coordinating fiscal activities and travel on behalf of the UFHCI's research
programs and working groups.
Identifying and tracking programmatic outcomes and metrics, assisting with
the collection, organization, and distribution of reports related to group
productivity, outcomes, and research metrics to leadership.
Working closely with the Conferences/Events team to coordinate logistics,
fiscal management, and compliance for Cancer Institute’s initiatives and
scientific symposia.

This is a professional position, ideal for candidates with a background in
administrative support or business operations in a higher education, healthcare,
or research environment. A complete job description will be provided to
candidates selected for interview.

Requirements

• Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Bachelor’s degree in an appropriate field.
• 4+ years’ experience in admin support, ideally in education, healthcare, or research settings.
• Experience with program, meeting, or conference planning, including vendor and site selection, contracting, and budgeting.
• Familiarity with database support and development.
• Knowledge of University of Florida systems, procurement policies, and vendor management (preferred but not required).
• Proven track record of professionalism, integrity, and sound judgment.
• Resourcefulness in building and maintaining positive working relationships.
• Commitment to excellent customer service and responsiveness.
• Ability to apply Emotional Intelligence in diverse and collaborative team settings.
• Strong technical skills with computer systems, mobile devices, and software, with the ability to diagnose and resolve basic issues.
• Proficiency with Microsoft Office and office automation/remote support tools.
• Excellent interpersonal and communication skills, with the ability to engage effectively with senior leaders, vendors, donors, and diverse stakeholders.
• Demonstrated ability to work both independently and collaboratively, while managing multiple projects and deadlines in a fast-paced environment.
• Skilled in strategic planning, decision-making, and problem-solving.

Responsibilities

• Managing administrative and operational activities for the UFHCI's programs and working groups, including maintenance of official charters, member engagement, and coordination of group objectives.
• Providing high-level administrative support to UFHCI leadership, including meeting planning, event logistics, communications, and maintenance of SOPs, policies, and resources.
• Coordinating fiscal activities and travel on behalf of the UFHCI's research programs and working groups.
• Identifying and tracking programmatic outcomes and metrics, assisting with the collection, organization, and distribution of reports related to group productivity, outcomes, and research metrics to leadership.
• Working closely with the Conferences/Events team to coordinate logistics, fiscal management, and compliance for Cancer Institute’s initiatives and scientific symposia.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees