Administrative Specialist II

Chenega Corporation•Albuquerque, NM

36d•$29 - $31•Onsite

About The Position

This position is in anticipation of a future need. Applications will be reviewed as positions become available. Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Professional & Technical Services, LLC, a Chenega Professional Services’ company, is looking for an Administrative Specialist II to provide administrative support services to the Office of Acquisition Management (OAM) and Management and Budget (MB) within the Department of Energy’s (DOE) National Nuclear Security Administration (NNSA). The OAM and MB support the diverse missions of the NNSA through the timely acquisition of goods and services, effective administration of contracts and financial assistance instruments, and active oversight of NNSA Management and Operating Contractors. Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

Requirements

Must be able to report onsite to the clients Albuquerque, New Mexico office.
Minimum of a High School diploma.
Minimum of 3 years of experience specializing in administrative support activities.
A Bachelor’s Degree can be substituted for 2 years of experience combined with 1 year of on-the-job experience.
An additional Federal/NNSA background investigation will need to be completed.
Proficiency with Microsoft Word, Excel, PowerPoint, Exchange/Outlook Mail, Internet Explorer.
Ability to work independently and part of a team.
Excellent oral and written communication skills.
Strong problem-solving skills

Responsibilities

Create and monitor Purchase Request (PR) number assignment, routing, coordination, preparation, work loading, and customer support utilizing requisite databases (such as STRIPES) in accordance with identified government-furnished guidelines.
Preparation of correspondence, collection of documents, and identification of required documents and specific language and creation of copies, as needed, in response to Freedom of Information Act (FOIA) request actions and legal request actions.
Records management and archival support including supporting Records Inventory Disposition Schedule (RIDS) activities such as conduct of inventories, preparation of documentation, preparation and packaging instruments to be shipped to the Federal Records Center (FRC) and preparation and coordination of records destruction. All records management work will be processed in accordance with DOE Directives O 243.1 and 243.2, U.S. Code 44, and 36 Code of Federal Regulations.
Order and maintain office supply inventories.
Process and coordinate OAM facility and equipment service requests.
Conduct inventories of OAM property on an as-needed basis.
Provide daily mail support and distribution, which includes packaging and mailing of boxes by FedEx or certified mail.
Provide other miscellaneous non-personnel office administrative support as needed within the terms of the contract, as approved by the COR.
Update and maintain the OAM Self-Help Guide; not to include the OAM intranet page.
Provide other miscellaneous non-personal office administrative support as needed