Administrative Specialist II - Wireless Integrated Network

Pima County • Tucson, AZ

13h

About The Position

Pima County Wireless Integrated Network (PCWIN) is currently hiring an Administrative Specialist II. As the Administrative Specialist II, you will work with the radio and equipment inventory, including managing work orders, billing, ordering, and inventory maintenance. Other duties include answering/directing incoming calls from internal and external customers, assisting the executive director’s office with planning and proctoring of all PCWIN business meetings, assist executive director's office with development and execution of contracts and Intergovernmental Agreements (IGAs), interfacing with Fleet Management Department to meet vehicle maintenance and documentation requirements, and executing other administrative tasks as assigned.

Requirements

• Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment, AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.

Nice To Haves

• Experience with/knowledge of creating purchase and delivery orders using an enterprise financial management system.
• Experience with/knowledge of maintaining inventory and performing asset management functions.
• Experience working with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Experience providing customer service in person and over the telephone.
• Experience with the development and execution of contracts.
• Experience interfacing with vendors to track orders and ensure invoices are accurate.

Responsibilities

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, and monitors compliance
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses, and prepares reports and recommendations
• Performs research, prepares written reports and recommendations, and informs management of issues, concerns, and problems of specialized work unit
• Provides information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and responds to public inquiries, interpreting work unit and county policies and procedures
• Ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy
• Oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
• Develops, maintains, and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes

Benefits

• Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
• Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
• Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.
• In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree