Administrative Specialist II

Nevada National Security Sites•Santa Barbara, CA

1d•$65,250 - $97,885•Onsite

About The Position

Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site’s Cold War legacy. Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today. MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more. MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc. The Special Technologies Laboratory (STL) is in search of an Administrative Specialist II to join the administrative team at its Santa Barbara, CA facility. The incumbent will report to the Laboratory Director and will support and work closely with all staff at STL.

Requirements

Bachelor’s degree in related field and at least 2 years of professional level experience, which provided a sound working knowledge of administrative policies and procedures, or equivalent training and experience.
Able to utilize independent judgment, creativity, and initiative to resolve problems and ensure that requirements are completed efficiently and on time.
Must be highly organized and able to develop specific goals and plans to prioritize, organize, accomplish work, and meet required deadlines.
Able to deal with pressure of handling multiple tasks, complaints, frequent interruptions, and time constraints.
Must possess excellent interpersonal skills and ability to communicate with people inside and outside the organization, representing the organization to customers, the public, government and other external sources in a tactful, professional, and effective manner while screening and maintaining confidentiality.
Able to apply knowledge and experience to compose correspondence and technical reports and accomplish goals where established procedures may not be specific.
Able to remember extensive policies, procedures, terminology, schedules, personnel, and other details.
Able to exercise discretion and sound judgment in performing work and contribute recommendations for improving operations/processes.
Able to use software applications needed in the position, including Microsoft Suite and general office equipment.
Knowledge of basic grammar, spelling, and punctuation.
Must have a valid driver's license.
Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship, at least 18 years of age.
Reviews and tests for the absence of any illegal drug as defined in 10 CFR Part 707.4 , “Workplace Substance Abuse Programs at DOE Sites,” will be conducted.
Applicant selected will be subject to a Federal background investigation, required to participate in subsequent reinvestigations, and must meet the eligibility requirements for access to classified matter.
Successful completion of a counterintelligence evaluation, which may include a counterintelligence-scope polygraph examination, may also be required.

Responsibilities

Assist the Lab Director and STL staff by performing a variety of general office management functions to support business and technical operations, processes, programs, and projects.
Support the Lab Director’s daily operations by scheduling meetings, relaying messages and information, and ensuring information flows smoothly between staff and the front office.
Coordinate the administration of personnel policies including hiring, transferring, onboarding, reclassifying, performance evaluating, and terminating procedures applicable to STL personnel.
Manage the STL operations calendar and oversee scheduling of STL’s conference rooms.
Support planning and logistics of large-group meetings at STL.
Coordinate travel arrangements and expense activities/reimbursement for leadership and employees as needed.
Place orders for materials and supplies and maintain and reconcile records as a government purchasing card holder.
Manage leadership orders of succession and send out delegations of authority.
Ensure org charts, phone lists, and email distribution lists are updated regularly.
Create staff meeting agendas and provide meeting minutes as directed.
Contribute to and coordinate responses for a variety of tasks and reports.
May create or edit policies, procedures, technical reports, correspondence, briefings and other written products in support of the STL mission.
May perform business activities related to employee morale, awards and recognition, and community outreach.
Exchange information and coordinate work with other administrative team members.
Provide coverage for each other as needed during absences.
Make recommendations for improving operations/processes, solving problems, and addressing issues for improving work group effectiveness.
Other duties, as assigned.