Administrative Specialist I

Sarasota County Government • Park, KS

1d • $21 - $22

About The Position

Start Here. Grow Here. Stay Here. Serve as the primary point of contact for both internal and external customers for UF/IFAS Extension and Sustainability. This role oversees administrative operations, coordinates facility maintenance, manages cash handling, and supports purchasing, supply management, and event scheduling. Sarasota County employees working with UF/IFAS Extension may assist in implementing programs administered by the University of Florida, in accordance with the Memorandum of Understanding between Sarasota County and the University of Florida. Join our team and make an impact — apply today! About the Position In this role, you will be responsible for... Customer Service (Reception & Cashiering) Serve as the primary point of contact for Extension public programs, assisting with program information and event registration Provide professional customer service to walk-ins, phone inquiries, and office email communications Maintain an organized and up-to-date lobby with current brochures and materials Process cash, check, and credit card transactions accurately Administrative Support & Coordination Provide administrative support to the County Extension Director and team, including correspondence, scheduling, travel, leave, and general office functions Prepare, proofread, and maintain reports, records, meeting agendas/minutes, and official documents Lead record management, asset inventory, purchasing card transactions, and related administrative processes Support onboarding and training of staff; assist with process improvements and policy updates Coordinate and support monthly staff meetings, including communication and follow-up Office & Reservation Management Manage office resources, space, and electronic systems Coordinate facility, vehicle, and equipment maintenance with internal departments Oversee room and vehicle reservations for staff Order and manage office equipment and supplies About the Schedule Work Hours: Full-time, 40 hours per week. Typical Schedule: Monday - Friday, 08:00 a.m. to 05:00 p.m. (no weekends!) As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency. About You To be considered for this role, you must have the following: High School Diploma or equivalent education. 0 to 2 years of business-related clerical experience or exposure. Possess an aptitude and willingness to learn. Valid Florida driver's license by date of hire. The ideal candidate has the following knowledge, skills, and/or abilities: Please note that these are not requirements but bonuses for your consideration. Related professional certification and experience with Extension, local government, or educational institution. Bilingual in English/Spanish preferred. Proficient in Microsoft Office Suite, email, and internet applications Demonstrated exceptional customer service skills with the ability to communicate effectively with customers, volunteers, and staff, both in person and by phone Highly organized with strong verbal and written communication skills; able to prioritize multiple projects, anticipate office needs, improve processes, and train staff accordingly Physical Demands: Employees in this role must occasionally lift and/or move up to 20 lbs. Fingerprint Screening Requirement: This position requires a fingerprint-based background check, as required by law. The screening reviews criminal history and other legally permitted information. Applicants who do not meet the screening requirements will not be eligible for employment. Learn more: https://info.flclearinghouse.com About Everything Else Starting Pay Range: $20.85 - $21.59 Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s). If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day: 1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.) 2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.) Benefits: Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits! For more information about employee benefits, please click this link or visit SCGov.net for additional information. Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!) A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team. We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different. Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353. Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance). Sarasota County Government is a Tobacco-Free/Drug-Free Workplace. Do you like leaving things better than you found them? We serve the greater good! Our team is here to make Sarasota the premier community to live, work and play! Sarasota has 37 miles of award-winning beaches, over 80 parks and 100 golf courses, and is known as the cultural capital of Florida with museums of art, theaters, an aquarium, botanical gardens and the annual international film festival. Unsurpassed beauty, rich cultural offering, diverse educational opportunities, wide-ranging recreational possibilities make Sarasota a great place to live and work! We believe in work-life balance with a generous leave plan. “US News & World Report: Sarasota is No. 1 in Florida and No. 18 in the country for best place to live.” We need YOU to help create wonderful experiences for residents and vacationing guests enjoying Sarasota! Apply today!

Requirements

• High School Diploma or equivalent education.
• 0 to 2 years of business-related clerical experience or exposure.
• Possess an aptitude and willingness to learn.
• Valid Florida driver's license by date of hire.

Nice To Haves

• Related professional certification and experience with Extension, local government, or educational institution.
• Bilingual in English/Spanish preferred.
• Proficient in Microsoft Office Suite, email, and internet applications
• Demonstrated exceptional customer service skills with the ability to communicate effectively with customers, volunteers, and staff, both in person and by phone
• Highly organized with strong verbal and written communication skills; able to prioritize multiple projects, anticipate office needs, improve processes, and train staff accordingly

Responsibilities

• Serve as the primary point of contact for Extension public programs, assisting with program information and event registration
• Provide professional customer service to walk-ins, phone inquiries, and office email communications
• Maintain an organized and up-to-date lobby with current brochures and materials
• Process cash, check, and credit card transactions accurately
• Provide administrative support to the County Extension Director and team, including correspondence, scheduling, travel, leave, and general office functions
• Prepare, proofread, and maintain reports, records, meeting agendas/minutes, and official documents
• Lead record management, asset inventory, purchasing card transactions, and related administrative processes
• Support onboarding and training of staff; assist with process improvements and policy updates
• Coordinate and support monthly staff meetings, including communication and follow-up
• Manage office resources, space, and electronic systems
• Coordinate facility, vehicle, and equipment maintenance with internal departments
• Oversee room and vehicle reservations for staff
• Order and manage office equipment and supplies

Benefits

• Health, Dental, Vision, and Life Insurance
• Short-Term and Long-Term Disability
• Flexible Spending Accounts
• Employee Assistance Program (EAP)
• Florida Retirement System (FRS)
• wellness program including free gyms at multiple Sarasota County Government locations
• 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED